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Letterhead, Envelopes and Memo Pads

Official Stationery

Use of official stationery is permitted only for officially recognized colleges, offices, departments, divisions and academic organizations.

"SDState letterhead example"

The university stationery features the Institutional Signature (SD logo) printed in full color in the upper left-hand corner and the contact information printed along the bottom. Stationery is printed on 8.5-inch x 11-inch, 20 lb. white bond paper.

The contact information may only include (per Board of Regents policy 1.7.6):

  • Name of Originating Unit
  • Name of College or Parent Unit if applicable
  • Building and room number, box number (example: Communications Center 105, Box 2230)
  • South Dakota State University
  • City, State and Zip Code
  • Telephone Number
  • Fax Number
  • Department website
  • Primary institutional SD logo lock-up

Note: Email addresses are not permitted on university stationery.

Physical addresses are not used on official stationery.

Inclusion of secondary logos is prohibited.

To ensure visual consistency, all official university stationery will be designed by University Marketing and Communications and printed through the SDSU Print Lab.

Official Business Envelopes

"SDState envelope example"

Use of SDSU’s official standard business envelopes is only for officially recognized colleges, offices, departments, divisions and academic organizations.

The university envelopes feature the Institutional Signature (SD logo) printed in full color in the upper left-hand corner and the contact information printed in PMS 289 to the right of of logo. It can be printed on standard #10, #9, or #6 3/4 white envelopes.

Larger white envelopes are also printed in full color but larger manila envelopes are printed in black. Colored envelopes outside the university's color standards are not permitted.

The contact information may only include (per Board of Regents policy 1.7.6):

  • Name of Originating Unit
  • Building and room number, box number (example: Communications Center 105, Box 2230)
  • City, State and Zip Code
  • Primary institutional SD logo lock-up
  • USPS endorsement (Return Service Requested)

Depending on how an envelope is mailed (first class, bulk, nonprofit or standard presort), the order of the return address may differ to correspond to U. S. Postal regulations.

To ensure visual consistency, all official university stationery will be designed by University Marketing and Communications and printed through the SDSU Print Lab.

SDState Memo Pad Example

Official Memo Pads

University memo pads have been developed to provide individuals with an informal means of communicating but are also consistent with university guidelines for use of the institution’s name and logo. The pads, a standard 5.5-inch x 8.5-inch size, are printed in full color (SD logo) on white paper, and contain 50 sheets to a pad.

The following guidelines have been developed to maintain lower production costs, quick identification for the reader, and simplicity. Information is limited to (per Board of Regents policy 1.7.6):

  • Name of Originating Unit
  • Name of College or Parent Unit if applicable
  • Building and room number, box number (example: Communications Center 105, Box 2230)
  • City, State and Zip Code
  • Telephone Number
  • Department website (if room allows)
  • Primary institutional logo lock-up

Inclusion of secondary logos is prohibited. No other symbols or devices should appear on the memo pads. 

To ensure visual consistency, all official university stationery will be designed by University Marketing and Communications and printed through the SDSU Print Lab.