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University Policies and Procedures

Welcome to the University Policy and Procedure Manual

This is the definitive source for the most current South Dakota State University policies. Policies duplicated on other websites or in print may not be the most current version. All policies documented on this site are official and supersede policies located elsewhere. South Dakota State University is governed by state and federal law, administrative regulations and policies of the South Dakota Board of Regents (SDBOR) and the State of South Dakota.


5:1   Contract, Agreement and Memorandum of Understanding Review and Approval

5:2   Membership and Licensure

5:3   Clothing Provided to Employees

5:4   Household Moving Allowance

5:5   Journal Vouchers

5:6   Procurement Cards

5:7   Fraud Policy

5:8   Service or Recharge Center Rates

5:9   Fixed Assets

5:10  Infrastructure Reporting

5:11  University Cash Receipts

5:12  University Collections

5:13  Cell Phone Stipends and State-Owned Cell Phones

5:14  Event Ticket Sales and Accessible Seating

5:15  Employee Travel

5:16  Consulting Contracts

5:17  Institutional Representation Funds

5:18  Reporting Works of Art and Historical Treasures

5:19  MyJacks Cards

5:20  Credit Card Payments

5:21  Property Management

5:22  Research Subject and Incentive Payments

5:23  Awards and Prizes

5:24  Goods or Services Sold to the General Public

5:25  Allowable Expenses for Student Programs

5:26  Established Cash Funds

5:27  Fixed Price Award Residual Balances

5:28  Administrative Withdrawal for Accounts Receivable Balances

5:29  Cost Share

5:30  Participant Support Costs on Sponsored Projects

5:31  Program Income from Sponsored Projects

5:32  Charging Direct Costs on Sponsored Projects

5:33  Cost Transfers on Sponsored Projects

5:34  Minimum Effort on Sponsored Projects

5:35  Purchasing Policy

5:36  Department Responsibilities with University Funds

5:37  Gift Acceptance

5:38  Affiliated Entities

5:39  Award and Budget Revision to Sponsored Projects

5:40  Expenditure Monitoring of Sponsored Projects

Additional Resources:

New and Recently Revised Policies

04/05/2024  Award and Budget Revision to Sponsored Projects (revised University Policy 5:39)

04/04/2024  Personal Transportation Device Storage and Safety (new University Policy 10:14)

04/03/2024  Fireworks, Pyrotechnics and Flame Effects (new University Policy 10:13)

Draft Policies

Pertinent draft policies will be posted here to allow for feedback from the campus community. You are encouraged to review and send comments or questions regarding any of the draft policies to the University Policy Manual Editor.

Communications and Branding
(New policy implementing BOR Policy 1.7.6 to create standards and expectations for institutional communications and brand management to preserve and protect a cohesive message and image.)

Revised Authorized University Text Messages (7:15)
(Revised University Policy 7:15; The policy was revised to align with the new Communications and Branding policy.)

Revised University External Websites (7:14)
(Revised University Policy 7:14; The policy was revised to align with the new Communications and Branding policy.)

Revised Acceptable Use of Social Media (7:1)
(Revised University Policy 7:1; The policy was revised to align with the new Communications and Branding policy.)

Revised Campus-Wide Posting (6:9)
(Revised University Policy 6:9; The policy was revised to align with the new Communications and Branding policy.)

Revised Student Organization Travel and Field Trips (2:12)
(Revised University Policy 2:12; The policy was revised to provide clarification on the university’s process for overnight accommodations associated with student travel.)