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University Policies and Procedures

Welcome to the University Policy and Procedure Manual

This is the definitive source for the most current South Dakota State University policies. Policies duplicated on other websites or in print may not be the most current version. All policies documented on this site are official and supersede policies located elsewhere. South Dakota State University is governed by state and federal law, administrative regulations and policies of the South Dakota Board of Regents (SDBOR) and the State of South Dakota.


5:1   Contract, Agreement and Memorandum of Understanding Review and Approval

5:2   Membership and Licensure

5:3   Clothing Provided to Employees

5:4   Household Moving Allowance

5:5   Journal Vouchers

5:6   Procurement Cards

5:7   Fraud Policy

5:8   Service or Recharge Center Rates

5:9   Fixed Assets

5:10  Infrastructure Reporting

5:11  University Cash Receipts

5:12  University Collections

5:13  Cell Phone Stipends and State-Owned Cell Phones

5:14  Event Ticket Sales and Accessible Seating

5:15  Employee Travel

5:16  Consulting Contracts

5:17  Institutional Representation Funds

5:18  Reporting Works of Art and Historical Treasures

5:19  MyJacks Cards

5:20  Credit Card Payments

5:21  Property Management

5:22  Research Subject and Incentive Payments

5:23  Awards and Prizes

5:24  Goods or Services Sold to the General Public

5:25  Allowable Expenses for Student Programs

5:26  Established Cash Funds

5:27  Fixed Price Award Residual Balances

5:28  Administrative Withdrawal for Accounts Receivable Balances

5:29  Cost Share

5:30  Participant Support Costs on Sponsored Projects

5:31  Program Income from Sponsored Projects

5:32  Charging Direct Costs on Sponsored Projects

5:33  Cost Transfers on Sponsored Projects

5:34  Minimum Effort on Sponsored Projects

5:35  Purchasing Policy

5:36  Department Responsibilities with University Funds

5:37  Gift Acceptance

5:38  Affiliated Entities

5:39  Award and Budget Revision to Sponsored Projects

5:40  Expenditure Monitoring of Sponsored Projects

Additional Resources:

New and Recently Revised Policies

02/14/2024 - Password Requirements(Revised 7:6)

02/12/2024 - Credit Requirements for Graduate Credential Programs(Revised 2:17)

02/08/2024 - Course Syllabus(Revised 2:3)

02/08/2024 - Quality Assurance for Online and Hybrid Courses (Revised 2:21)

02/08/2024 - Reading Placement (Revised 2:28)

02/08/2024 - Non-Student Minors (Revised 2:29)

Draft Policies

Pertinent draft policies will be posted here to allow for feedback from the campus community. You are encouraged to review and send comments or questions regarding any of the draft policies to the University Policy Manual Editor.

Revised Student Organization Travel and Field Trips (2:12)