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Policies and Procedures

Welcome to the University Policy and Procedure Manual

This is the definitive source for the most current South Dakota State University policies. Policies duplicated on other websites or in print may not be the most current version. All policies documented on this site are official and supersede policies located elsewhere. South Dakota State University is governed by state and federal law, administrative regulations and policies of the South Dakota Board of Regents (SDBOR) and the State of South Dakota.

New and Recently Revised Policies   Draft Policies to Review


2:1   Final Examination

2:2   University Classrooms

2:3   Course Syllabus - Interim

2:4   Student Academic Misconduct and Academic Appeals

2:5   Class Attendance

2:6   Small Section Limitation

2:7   Utilization of Course Management System (D2L) in Teaching and Learning

2:8   Student Opinion Surveys of Faculty Instruction

2:9   Academic Amnesty

2:10  Textbook

2:11  Study Abroad and Travel Warnings

2:12  Student Organization Travel and Field Trips

2:13  Emeritus Faculty Designation

2:14  Adjunct Faculty Appointments

2:15  Graduate School - Change of Grade for -798 and -898 Course Work

2:16  Recording of Classroom Lectures and Distribution of Course Materials by Students

2:17  Credit Requirements for Graduate Credential Programs
Note: Portions of this policy have been superseded. Please visit the governing SD Board of Regents Policies 2:5 and 2:29 for current guidance, to the extent superseded, while this policy is updated. To the extent the policy is not superseded, the provisions contained herein continue to be in effect.

2:18  Publication Delays for Theses and Dissertations

2:19  Graduate Assistants and Fellows

2:20  Academic Administrative Appointments and Related Salaries

2:21  Quality Assurance for Internet and Blended/Hybrid Courses

2:22  Use of Graduate Credit for Undergraduate Degree Requirements

2:23  Public Access

2:24  Internships and Other Experiential Learning Opportunities for University Students

2:25  Determining Minimal Faculty Qualifications

2:26  Graduate Admission and Progression

2:27  Graduate Faculty and Graduate Student Advisory Committee

2:28  Placement in Remedial Reading

2:29  Non-Student Minors - Interim

2:30  Out-of-State Educational Activities

2:31  External University Advisory Boards

2:32  Visiting Scholars

5:1   Contract, Agreement and Memorandum of Understanding Review and Approval

5:2   Membership and Licensure

5:3   Clothing Provided to Employees

5:4   Household Moving Allowance

5:5   Journal Vouchers

5:6   Procurement Cards

5:7   Fraud Policy

5:8   Service or Recharge Center Rates

5:9   Fixed Assets

5:10  Infrastructure Reporting

5:11  University Cash Receipts

5:12  University Collections

5:13  Cell Phone Stipends and State-Owned Cell Phones

5:14  Event Ticket Sales and Accessible Seating

5:15  Employee Travel

5:16  Consulting Contracts

5:17  Institutional Representation Funds

5:18  Reporting Works of Art and Historical Treasures

5:19  MyJacks Cards

5:20  Credit Card Payments

5:21  Property Management

5:22  Research Subject and Incentive Payments

5:23  Awards and Prizes

5:24  Goods or Services Sold to the General Public

5:25  Allowable Expenses for Student Programs

5:26  Established Cash Funds

5:27  Fixed Price Award Residual Balances

5:28  Administrative Withdrawal for Accounts Receivable Balances

5:29  Cost Share

5:30  Participant Support Costs on Sponsored Projects

5:31  Program Income from Sponsored Projects

5:32  Charging Direct Costs on Sponsored Projects

5:33  Cost Transfers on Sponsored Projects

5:34  Minimum Effort on Sponsored Projects

5:35  Purchasing Policy

5:36  Department Responsibilities with University Funds

5:37  Gift Acceptance

5:38  Affiliated Entities

5:39  Award and Budget Revision to Sponsored Projects

5:40  Expenditure Monitoring of Sponsored Projects

Additional Resources:

New and Recently Revised Policies

08/16/2023 - Non-Student Minors - Interim (Revised 2:29, Formerly Youth Activities & Camps)

08/10/2023 - Course Syllabus - Interim (Revised 2:3)

05/23/2023 - Emergency Closings (Revised Policy 10:7)

Draft Policies

Pertinent draft policies will be posted here to allow for feedback from the campus community. You are encouraged to review and send comments or questions regarding any of the draft policies to the University Policy Manual Editor.

Posted 9/21/2023; Feedback Due by 10/04/2023
Revised Student Organization Travel and Field Trips (2:12)