Definitions of Affiliation
- Student Organization: The term ‘Student Organization’ means any number of persons who are University recognized as an organization. Organizations must be officially registered and comply with the requirements as described by SDSU. A complete list of recognized organizations can be found on Jack’s Club Hub. Fraternities, sororities, honor clubs and sport clubs are all considered student organizations.
- SDSU Affiliated: The term ‘SDSU Affiliated’ pertains to individuals or groups who are presently and directly related to South Dakota State University. SDSU affiliated individuals and groups include Wellness Center members, SDSU’s Athletics, Student Affairs, and Academic Departments, any benefitted faculty/staff of SDSU, and currently enrolled SDSU students.
- Non-SDSU Affiliated: The term ‘Non-SDSU Affiliated’ means any individual or group who does not meet any of the criteria outlined in terms I and II. Non-SDSU affiliates include SDSU alumni, outside organizations and the general public.
Reservation Priority
Reservation priority is based upon a group or individuals’ affiliation to South Dakota State University. The priority list is as follows:
- Wellness Center programming. (Intramurals and group fitness classes)
- Sport clubs and any other Wellness Center sponsored events.
- Student Organizations and SDSU Affiliates.
- Non-SDSU affiliated groups
- Informal recreation (First come, first serve)
At all times we strive to keep facility space available for informal recreation. Given limited space and extensive programming some evening hours may not be available for open recreation. The Wellness Center facility schedule can be viewed online or via our mobile app (available in the Apple and Google Play Stores).
Reservation Request Submittal
Reservation requests can be found and submitted online. Reservations are processed during normal business hours, Monday-Friday, excluding holidays.
We ask this form is filled out completely. This can be done by signifying the type of event, any required equipment, or if you wish to reserve a facility for multiple dates in the 'Comments' section. All requests should be made in the advance of two weeks prior to the requested reserved date. Any request not made in the advance of two weeks, or a request that cannot be accommodated, may be subject to denial.
The requestor can expect an email from Wellness Center administration within a few days after submittal. Reservation requests without a confirmation shall not be honored.
Reservation Payment
Payment will be due at the conclusion of the event or reservation; this includes recurring reservations. If the customer wishes to pay in advance, they may do so.
Reservation pricing is based upon one’s affiliation to SDSU, please see the Definition of Affiliation, and is charged on an hourly basis. Reservations will be pro-rated to the nearest quarter hour.
To better serve students wishing to reserve facility space we allow registered Student Organizations to receive one hour of space free of charge per week.
Form of payment accepted include: University journal vouchers, checks, & card.
Payment Policies
- No down payment or cancellation fee is required. Please give a week’s notice of any cancellation.
- If a reservation is made for an alternative weather location no down payment or cancellation fee is required.
- Direct labor/staff costs associated with the proper operations of an event will be included in the rental price. These costs include, but are not limited to lifeguards, climbing wall attendants, event supervisors, custodians, and any time needed for the set up and tear down of events.
- Events that fall outside of normal building hours will incur an additional fee for staffing.
- Discounts available are based upon the number of facilities and duration of each reservation/event.
- Balance due upon receipt. A finance charge of 10% will be applied to any payments not received within 30 days. An additional 6% will thereafter be charged for every 15 days past due. Any customer with an unpaid balance will be subject to the denial of any future reservation requests until balance is paid.
Facility Access
To gain access to the facility all event participants, or those reserving the facility, must check in at the Welcome Desk. Students and Wellness Center members are asked to please use an approved form of access upon their arrival. Additionally, all who enter must have a valid waiver or sign the daily entrance log. Those who wish to spectate an event, but not participate, may sign our spectator sign in log.
Studio Policy
The SDSU Wellness Center has three studios available for reservation. These spaces include Studios A, B and C (Rooms 201, 203, & 211) located in the 2nd floor of the Wellness Center. Group Fitness classes and open recreation times receive priority for all studio space.
Equipment Rentals
Select equipment (basketballs, volleyballs, dodgeballs, etc.) for reservations and events can be provided at no extra charge. In the occurrence equipment is provided by the Wellness Center and is not returned, or has been damaged, the renter is responsible for replacing the item. Equipment such as scoreboards, the bounce house, and gear rentals require a charge.
Customers may also bring their own equipment. The Wellness Center is not responsible any lost or stolen personal belongings. Please see the Wellness Center Policies and Guidelines for more information regarding lost & found, locker rentals, and equipment checkouts.
Birthday Parties
The SDSU Wellness Center offers birthday party packages for all ages. These packages include two tiers and accommodations for up to 10 participants. Any party exceeding 10 participants must purchase a day pass for each attendee surpassing the limit. All participants must have a signed waiver and follow all Wellness Center policies.
Find more information regarding birthday parties and access the birthday party form.
Spectator Policy
Spectators are not allowed to use equipment or participate in any activities. Spectators also agree to abide by all Wellness Center Policies & Guidelines and must sign in upon entry.
Food and Drink Policy
Food is not allowed at any time in the activity areas beyond the Welcome Desk unless otherwise authorized. Sodexo has all catering rights and must be used for the catering of events or reservations in the Wellness Center. Visit Sodexo for more information.
Water and other drinks in securely closed containers may be used in the exercise or gym areas. Glass containers are prohibited.
Further Policies
Please refer to the Wellness Center Policies and Guidelines for rules and regulations regarding, attire and footwear, photography, signage and general facility policies.