University Policies and Procedures
This is the definitive source for the most current SDState policies, and all policies documented on this site are official and supersede policies located elsewhere.
Section 1: Preface
Section 2: Academics
- 2:1 - Final Examination
- 2:2 - University Classrooms
- 2:3 - Course Syllabus
- 2:4 - Student Academic Misconduct and Academic Appeals
- 2:5 - Class Attendance
- 2:6 - Small Section Limitation
- 2:7 - Utilization of Course Management System (D2L) in Teaching and Learning
- 2:8 - Student Opinion Surveys of Faculty Instruction
- 2:9 - Academic Amnesty
- 2:10 - Textbook
- 2:11 - Study Abroad and Travel Warnings
- 2:12 - Student Organization Travel and Field Trips
- 2:13 - Emeritus Faculty Designation
- 2:14 - Adjunct Faculty Appointments
- 2:15 - Change of Grade for -798 and -898 Course Work
- 2:16 - Recording of Classroom Lectures and Distribution of Course Materials by …
- 2:17 - Credit Requirements for Graduate Credential Programs
- 2:18 - Publication Delays for Theses and Dissertations
- 2:19 - Graduate Assistants and Fellows
- 2:20 - Academic Administrative Appointments and Related Salaries
- 2:21 - Quality Assurance for Online and Hybrid Courses
- 2:22 - Use of Graduate Credit for Undergraduate Degree Requirements
- 2:23 - Public Access Policy
- 2:24 - Internships and Other Experiential Learning Opportunities for University…
- 2:25 - Determining Minimal Faculty Qualifications
- 2:26 - Graduate Student Admission and Progression
- 2:27 - Graduate Faculty and Graduate Student Advisory Committee
- 2:28 - Reading Placement
- 2:29 - Non-Student Minors
- 2:30 - Out-of-State Educational Activities
- 2:31 - External University Advisory Boards
- 2:32 - Visiting Scholars
Section 3: Student Affairs
Section 4: Human Resources
- 4:1 - Employment Background Checks
- 4:2 - Five Year Leadership Review of Administrator
- 4:2 Additional Resources
- 4:3 - Equal Opportunity, Non-Discrimination and Affirmative Action
- 4:4 - Sexual Harassment
- 4:5 - Prevention of Dating Violence, Domestic Violence, Sexual Assault and Stal…
- 4:6 - Human Rights Complaints
- 4:7 - Drug Free Environment
- 4:8 - Volunteers
- 4:9 - Conflicts of Interest Reporting and Approval
- 4:10 - Time and Leave Reporting
- 4:11 - Employees Engaging in Political Activity
- 4:12 - Delegation of Authority in Employment Actions
- 4:13 - Americans with Disabilities Act Compliance
- 4:14 - Drug and Alcohol Testing
- 4:15 - Assigning Off-Campus Work Stations
- 4:16 - Remote Work and Alternative Work Schedules
- 4:17 - Employee Training
Section 5: Finance and Business
- 5:1 - Contract, Agreement and Memorandum of Understanding Review and Approval
- 5:2 - Membership and Licensure
- 5:3 - Clothing Provided to Employees
- 5:4 - Household Moving Allowance
- 5:5 - Journal Vouchers
- 5:6 - Procurement Cards
- 5:7 - Fraud Policy
- 5:8 - Service or Recharge Center Rates
- 5:9 - Fixed Assets
- 5:10 - Infrastructure Reporting
- 5:11 - University Cash Receipts
- 5:12 - University Collections
- 5:13 - Cell Phone Stipends and State-Owned Cell Phones
- 5:14 - Event Ticket Sales and Accessible Seating
- 5:15 - Employee Travel
- 5:16 - Consulting Contracts
- 5:17 - Institutional Representation Funds
- 5:18 - Reporting Works of Art and Historical Treasures
- 5:19 - MyJacks Cards
- 5:20 - Credit Card Payments
- 5:21 - Property Management
- 5:22 - Research Subject and Incentive Payments
- 5:23 - Awards and Prizes
- 5:24 - Goods or Services Sold to the General Public
- 5:25 - Allowable Expenses for Student Programs
- 5:26 - Established Cash Funds
- 5:27 - Fixed Price Award Residual Balances
- 5:28 - Administrative Withdrawal for Accounts Receivable Balances
- 5:29 - Cost Share Policy
- 5:30 - Participant Support Costs on Sponsored Projects
- 5:31 - Program Income from Sponsored Projects
- 5:32 - Charging Direct Costs on Sponsored Projects
- 5:33 - Cost Transfers on Sponsored Projects
- 5:34 - Minimum Effort on Sponsored Projects
- 5:35 - Purchasing Policy
- 5:36 - Department Responsibilities with University Funds
- 5:37 - Gift Acceptance
- 5:38 - Affiliated Entities
- 5:39 - Award and Budget Revision to Sponsored Projects
- 5:40 - Expenditure Monitoring of Sponsored Projects
- 5:41 - University Risk Management Loss Coverage Program
Section 6: Facilities
- 6:1 - Utility Vehicles
- 6:2 - Media Access to University Property
- 6:3 - Naming of University Facilities, Programmatic Units or Funded Academic Ho…
- 6:4 - Sale of Alcohol on University Property
- 6:5 - Telecommunications Equipment and Facilities
- 6:6 - Smoking and Tobacco Free Campus
- 6:7 - Facilities and Grounds Use and Scheduling
- 6:8 - Use of University Facilities and Grounds for Expressive Activity by Stude…
- 6:9 - Campus-Wide Posting
Section 7: Technology
Section 8: Research
Section 9: Intellectual Property
Section 10: Safety and Security
- 10:1 - Football Tailgating
- 10:2 - Notification that a Student is Missing
- 10:3 - Community Notification of Potential, Imminent or Active Threat to the Un…
- 10:4 - Dangerous Weapons and Firearms
- 10:5 - Automated External Defibrillator (AED)
- 10:6 - Cameras used for Safety and Security
- 10:7 - Emergency Closings
- 10:8 - Exclusion of Members of the Public for Disruption of University Activiti…
- 10:9 - Fire Alarm System Response, Maintenance and Testing
- 10:10 - Fire Safety
- 10:11 - Clery Act Compliance
- 10:12 - Environmental Health and Safety
- 10:13 - Fireworks, Pyrotechnics and Flame Effects
- 10:14 - Personal Transportation Device Storage and Safety
- 10:15 - Fire Extinguisher Inspections
- 10:16 - Naloxone Accessibility and Administration
Section 11: Centers and Affiliated Units
Section 2 Forms
- 2:4 Academic Appeals Reporting Form
- 2:8 Student Comments Option for Student Opinion Surveys
- 2:9 Academic Amnesty Petition Form
- 2:11 Travel Warning Policy Waiver Request Form
- 2:12 Release and Waiver of Liability; Assumption of Risk Agreement; Indemnity Agreement; and Consent to Medical Treatment and Emergency Contact Form
- 2:14 Unpaid Adjunct AA/EEO Information, Standard Paid or Unpaid Adjunct Offer Letter
- 2:19 Letter of Offer Template
- 2:20 Academic Administrative Stipend Guidelines
- 2:21 Online Course Review Rubric
- 2:22 Senior Permit
- 2:23 Addendum to Publication Agreement
- 2:25 Determining Qualified Faculty: Tested Experience Form
- 2:26 Academic Appeals Reporting Form
- 2:28 Reading Placement Exemption Form
- 2:29 Youth Program Planning Guide
- 2:32 Request for Visitor Form
Section 3 Forms
Section 4 Forms
- 4:7 Alcoholic Beverage Non-Sale Permit Application
- 4:8 New SDSU Volunteer Paperwork DocuSign PowerForm
- 4:9 SDBOR Conflicts of Interest Short Form (contact HR)
- 4:11 Elective Political Office Report Form
- 4:16 Request for Alternative Work Schedule and/or Remote Work Arrangement
Section 5 Forms
- 5:2 Membership and Licensure Approval Form
- 5:4 Household Moving Allowance Form
- 5:5 Journal Voucher Template
- 5:8 Service Center Approval Sheet
- 5:11 University Department Deposit Form
- 5:13 Request for Cell Phone Stipend or Cellular Device
- 5:15 Travel Voucher
- 5:16 Consultant or Services Contract
- 5:19 Door Access Request Form
- 5:21 Computer Surplus Form
- 5:26 Request for Petty Cash Fund
- 5:27 Fixed Price Close-Out Form
- 5:32 Grants Delegation of Authority Form
- 5:33 Journal Voucher Template
Section 6 Forms
Section 7 Forms
Section 8 Forms
Section 9 Forms
02/03/2025 Revised Policy - Campus-Wide Posting (6:9)
(Policy was revised primarily to add provisions and align SDSU practices with SDBOR Communications and Branding Policy 1.7.6. This policy change implements closed/limited public forum rules and changes where digital board (i.e., televisions and digital reader boards) content approval is managed. Review and approval would be managed centrally, instead of locally, by the University Student Union, consistent with the printed poster review and approval process, pursuant to all the governing standards; University Marketing and Communications would continue to provide templates for the use of brand standards on digital boards with content created locally; and central management of digital boards would provide a mechanism for SDSU to deploy enhanced emergency messaging through digital boards across the university. This also aligns practices with the new software that manages the use of digital boards.)
02/02/2025 Revised Policy - Sponsored Programs Risk Management Fund (8:8)
(Policy was revised to add a reference to the newly established university risk management fund.)
02/02/2025 New Policy - University Risk Management Loss Coverage Program (5:41)
(New policy establishing a central risk management fund to support losses that are not covered by state insurance or the Sponsored Programs Risk Management Fund as set forth in University Policy 8:8.)
02/02/2025 Revised Policy - Policy and Procedure Approval (1:2)
(Policy was revised to remove reference to hardcopy edition of the policy manual as this is no longer maintained.)
01/31/2025 New Policy - Naloxone Accessibility and Administration (10:16)
(New policy created to support the university's commitment to maintaining a safe, substance free campus and to help prevent opioid overdoses.)
Pertinent draft policies will be posted here to allow for feedback from the campus community. You are encouraged to review and send comments or questions regarding any of the draft policies to the University Policy Manual Editor.
Revised Policy - Student Records (FERPA) (3:2)
(Policy was rewritten to align with governing SDBOR Policies 3.3.1 and 3.3.2 and the current practices of the University Registrar.)
Revised Policy - Event Ticket Sales and Accessible Seating (5:14)
(Policy was revised primarily to update language regarding complimentary tickets.)

The University Policy Spotlight series highlights important policies from the University Policy and Procedure Manual to help the campus community stay educated and informed on relevant policies.