Internal University Purchases

Please note: Orders under $4,000 require one quote. Orders between $4,000 and $50,000 require a minimum of three competitive quotes. Orders greater than $50,000 cannot be handled through this system.

1. If the total order is equal to or less than $4,000, one quote is required from a university licensed vendor. Once the quote process is completed, you can work directly with the vendor to place the order. The following methods may be used for the acquisition of these items: direct pay invoice, procurement card payment, purchase requisition/purchase order or employee reimbursement. If wanting to use the purchase requisition/purchase order method, you will need to print the quote to PDF and attach it as an internal attachment on your SDezBuy requisition. The order will only be placed once the Purchase Order (PO) has been approved and processed.
2. If the total order is greater than $4,000 and less than $50,000, a minimum of three quotes are required from university licensed vendors. Once the quote process is completed, please save your quotes (at least three) to PDF and attach it as an internal attachment on your SDezBuy requisition. The order will only be placed with the low vendor once the Purchase Order (PO) has been approved and processed.
3. If the total order is greater than $50,000, do not use this system. Please work with the SDSU Purchasing Office to send the specifications to the Office of Procurement Management to bid.

Note: Student organizations should check with their purchaser to determine if they are tax exempt. If not tax exempt, then that needs to be noted in the quote request.

1. All quotes shall be free of tax unless otherwise specified. Vendors should have a tax-exempt form already on file for the university, if not, you can download a form from our website.
2. Should your quote be accepted, and it is under $4,000, the order is not confirmed until the buyer accepts the winning quote in writing or in the Agora/CX platform. The campus buyer is allowed to process payment from an invoice, pay with a procurement card (credit card) if they have one, have a university purchase order processed or pay personally and get reimbursed.
3. If your quote is accepted and is equal to or greater than $4,000 and under $50,000, the order is not confirmed until you receive an official university purchase order.
4. Please note – orders equal to or greater than $50,000 may not take place on this system. Please contact the buyer directly, who will then consult the SDSU Purchasing Office for advice.

This system is for official university business and may only be used by SDSU employees and student organizations

Quick Reference Guide:

1. Submit request information
2. Receive quotes from vendors
3. If low quote is $4,000 or under, accept the winning quote in writing or in the Agora/CX platform. The campus buyer is allowed to process payment from an invoice, pay with a procurement card (credit card) if they have one, have a university purchase order processed or pay personally and get reimbursed.
4. If low quote is between $4,000 and under $50,000, enter a purchase requisition in SDezBuy to the low vendor and attach all quotes received (at least 3). A purchase order will be issued to the low vendor to accept the winning quote.

The majority of orders from the university are tax-exempt (student organizations typically do not qualify for tax exemption and will need to specify this). Vendors should have a tax-exempt form already on file for the university, if not, you can download a form from our website.