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Accessible Text

Page order and headings

When adding headings to web pages, content editors must follow the correct sequence. An H1, or heading tag, always will be added automatically when the page is created and named. The page title serves as the H1 tag, and will be read first by screen readers.

If information needs to be displayed in a sequential order or by group, editors should structure a page using H2 headings first, then if additional subheadings are required, H3, H4,etc., grouped or "nested" under the H2 sections. This will allow screen readers to understand the pattern of information and the correct reading order. After each section or grouping of related information, another H2 may be added and that same information structure can be repeated, allowing screen readers to understand the sequence in which thatinformation is grouped. A screen reader will read all of the H2 tags first to allow the user to choose which heading is most relevant to read further into, just as the human eye scans a page’s headings before reading further.

Text attributes

The Bold button should be used for emphasizing entire sentences within a paragraph. The Italics button should be used for emphasizing a single word within a sentence. We do not permit the use of Underline within our site because the underline attribute confuses a word that is not a link for a link. Do not add bold, italics or link a heading. Do not substitute a heading for a bolded or italic word or grouping of words.

Links

Name links in accordance to the content within the link provided. Avoid naming links generally. For example “Click here.” Instead name the link in relation to what the user will find after clicking the link. For search engine optimization best practices, check the “Open link in a new tab” option when adding links that are external to sdstate.edu, and do not check the “Open link in a new tab” option when linking to pages within sdstate.edu.

Plain language

Writing in plain language serves as an integral part of web accessibility. UMC provides guidance and support for content editors who need assistance writing, rewriting, editing and revising web page content for site continuity.

Choose to write using plain, unobstructed language, versus clever or detailed explanations; this respects users’ time, and improves users’ overall website experience. Write text to guide users and the needs of your target audience. Ask yourself: Who is going to read this? What do they need to know? How might they be feeling

Associated Press Style

UMC writes and edits all text via Associated Press Style principles. To streamline the usability, page readability and content comprehension, consider using AP Style when writing content for your department or college pages. For access to the AP Style guidelines, contact University Marketing and Communications.

Text size

Pages need to maintain readability and functionality when doubled by screen magnifiers. Because of the responsive design of our site, doubling the text size has about the same effect as using a smaller viewport; both retain legibility and functionality.

Static elements

The static site elements e.g. header, footer, menus should not contain images of text. Where visual icons convey meaning, hidden or alternative text should also present.

Action-oriented instructions

Content editors should write sufficient labels, cues and instructions for required interactive elements via instructions, examples, properly positioned form labels, fieldsets and legends.

Visual instructions

When writing text, refrain from giving instructions that rely on shape, size or page location e.g. “click the square button to continue or instructions are in the right-hand column.” Instructions that use visual page cues may confuse screen readers and those who may have a visual impairment.

Auditory instructions

Refrain from writing instructions that rely upon sound e.g. “a beeping sound indicates you may continue.” Instructions that use auditory page cues may confuse screen readers and those who may have an auditory impairment.

Page language

Our site does not make heavy use of multiple languages. Content editors wishing to include elements in languages other than English must seek HTML training to add the lang identifier with the proper source code for all foreign-language elements. Code should identify the page content language using the lang attribute e.g. <blockquote lang=”es”>.

Resources

With questions, email Web Support.