Skip to main content

Semester Coordinator Role

Role Description

I.  INTRODUCTION
The semester coordinator functions as the organizer of the courses delivered in a semester within the undergraduate nursing program. The associate/assistant dean of undergraduate nursing, with the approval of the dean, assigns the coordinator. The duration of the assignment is negotiable.

II. MAJOR DUTIES AND RESPONSIBILITIES (Refer to Duties/Responsibilities)

  • Communication: serves as the communication link for assigned semester.
    • General communication: Facilitates open communication with students, faculty, clinical teaching assistants, associate/assistant Dean, Nursing Student Services, lab and/or simulation coordinator, other semester coordinators, support staff, curriculum committee chair, and clinical agency partners. Responsible for communicating expectations/policies/chain of command/concerns to students, faculty and clinical partners.
    • Planning: Organizes, schedules, and coordinates semester course needs. Responsible for the development of D2L clinical course, syllabus, course materials and clinical handbook. Responsible for development of semester calendar including theory, clinical, and simulation.
    • Implementation: Ensures implementation of all courses (theory, lab, clinical, seminar). Serves as a point of contact for clinical activities. Identifies and tracks student issues/absenteeism. Assists faculty with identifying and addressing student behavioral academic issues.
  • Coordination: Coordinates semester activities related to theory, clinical, on-campus lab and simulation. Coordinates the clinical course. Assists team members with organization and scheduling course content.
  • Collaboration: Collaborates with faculty, clinical teaching assistants, associate/assistant Dean, the Department of Nursing Student Services, lab and/or simulation coordinator, other semester coordinators, support staff, curriculum committee chair, and clinical agency partners. Maintains communication with clinical agency partners through verbal communication and on-site visits. Collaborates with dean’s office/academic clinical site manger to ensure clinical contracts in place and requirements met. Collaborates with other semester coordinators across the curriculum and sites to ensure consistency.
  • Orientation and Mentorship: Conducts orientation of new semester faculty and clinical assistants in use of classroom technology, learning management system, Self Service, SDSU external and internal websites for accessing policies and handbooks, semester curriculum, semester policies, specific workload assignments, specific course syllabi, learning outcomes, activities, assignments, clinical performance evaluations and facilities. Orients students to semester. Mentors faculty and clinical teaching assistants in expectations and evaluation of clinical assignments/performance.
  • Evaluation: Participates in ongoing evaluation of all aspects of courses and curriculum content within assigned semester.
  • Curriculum: Ensures implementation of course content approved by curriculum committee. Provides input to curriculum committee on course learning outcomes, concepts, exemplars and placement in each course.
  • Other duties as assigned.

III. QUALIFICATIONS

  • Faculty member with teaching experience; minimum rank of instructor.
  • Demonstrated ability to provide leadership for team effort.

NOTE: It is acknowledged that the current SD Board of Regents, the SD Council of Higher Education (COHE), and the administration of South Dakota State University address administrative and faculty responsibilities.  The Regents/COHE and SDSU expectations supersede this position description.   Teaching and research expectations are commensurate with credentials and the SDSU Faculty Handbook and College of Nursing performance standards.

Duties and Responsibilities

Not inclusive and may vary based on site

Communication

  • General
    • Openly communicates with students, faculty and clinical teaching assistants, Associate/Assistant Dean, Nursing Student Services, lab and/or simulation coordinator, other semester coordinators, support staff, curriculum committee chair, and clinical agency partners.
    • Communicates schedules and changes in schedule, space requests, and clinical date requests for clinical agencies to the appropriate individual.
    • Communicates expectations/rules/policies/chain of command during orientation (new student for semester one and clinical orientation for the subsequent semesters).
    • Communicates with students regarding their concerns or issues.
    • Acts as the contact for the Assistant/Associate/Assistant Dean for initiation of the calling tree for cancellations due to weather, etc.
    • Follows up with students, clinical teaching assistants, clinical sites, and Nursing Student Services about CastleBranch requirements.
    • Communicates clinical needs to Academic Clinical Site Manager or appropriate staff.
    • Conducts semester team meetings including student representatives on a regular basis. Communicates minutes to faculty, staff, students and other semester coordinators.
    • Prepares and submits semester team report/summary as requested.
    • Communicates current CON activities and updates to semester team members.
    • Acts as liaison between faculty, curriculum committee, and Associate/Assistant Dean for Undergraduate Nursing/ Site Coordinator.
    • Seeks input from faculty related to semester coordination.
  • Planning
    • Responsible for the development and implementation of the semester clinical course (D2L clinical course, syllabus, course materials, and clinical handbook).
    • Organizes and schedules all courses within the semester (theory, lab, clinical, seminar). Develops the semester calendar with theory & clinical assignments.
    • Schedules and coordinates simulation and debriefing rooms in collaboration with the nursing lab/simulation staff.
    • Coordinates student and clinical teaching assistant schedules for
      simulation/debriefing.
    • Provides proposed schedule of clinical needs to the Associate/Assistant Dean of Undergraduate Nursing/site coordinator/Academic Clinical Site Manager.
    • Secures/recommends clinical sites for semester clinical needs (including community).
  • Implementation
    • Addresses/identifies for early intervention, students who develop a behavioral academic pattern not conducive to success.
    • Assures semester activities are completed.
    • Assists with planning interventions for student & faculty issues.
    • Facilitates the retention of course records and submission of final semester grades and clinical grades in accordance with University policies.
    • Tracks student absenteeism.
    • Schedules and implements semester ATI testing.
    • Reports course related items to leadership.
    • Serves as mediator as needed.
  • Coordination
    • Coordinates semester calendar for theory, clinical, on-campus lab and simulation
    • Coordinates transportation to clinical sites for students designated College of Nursing Secretary
    • Assists team members with organization and scheduling of course content.
    • Coordinates rooms, class times, and clinical experiences with other semesters.
    • Coordinates clinical course.
    • Coordinates clinical activities and point of contact for unit and students.
    • Assists with coordination of orientation for incoming students to program.
    • Coordinates directed study, leadership placements, and community clinical experiences.
    • Coordinates NCLEX and licensing requirements for graduating seniors (all sites except Brookings).
  • Collaboration
    • Collaborates with community agencies to establish, schedule and coordinate classes and clinical experiences.
    • Maintains open communication with clinical partners through verbal communication and on-site visits.
    • Collaborates with faculty across all sites in same semester as well as all semesters
    • Collaborates with semester team members to make changes within the clinical course.
    • Represents the semester on multisite committee/workgroups on semester specific work
    • Collaborates with the Dean’s office, Nursing Student Services, and Academic Clinical Site Manager directed study site requirements (background screens, NDBON materials).
    • Collaborates and coordinates with clinical sites, clinical teaching assistants, students and Academic Clinical Site Manager (Brookings/Sioux Falls) make-up clinical experiences. Notify Academic Clinical Site Manager to initiate make-up clinical billing procedure.
    • Collaborates with other semester coordinators across the curriculum and sites to ensure consistency.
    • Collaborates with the Dean’s office/Academic Clinical Site Manager to ensure clinical contracts are in place and/or request new contract for directed study placements (Semester 5).
    • Represents semester on committees and workgroups.
    • Liaison between faculty in semester & Associate/Assistant Dean for Undergraduate Nursing
    • Supports team members with student issues.
  • Orientation and Mentorship
    • Orients new faculty and clinical teaching assistants utilizing the orientation checklist and D2L course.
    • Coordinates and orients new faculty and clinical teaching assistants in use of classroom technology, learning management system (D2L), Self Service
      (deficiencies and grades), and SDSU external and internal websites (college policies and student handbook).
    • Coordinates and orients new faculty and clinical teaching assistants to curriculum, overall semester curriculum, semester policies, specific workload assignment, specific course syllabi, learning outcomes, activities, assignments, clinical performance evaluations, and facilities.
    • Mentors established faculty and clinical teaching assistants to expectations in testing practices and evaluation of clinical assignment and clinical performance.
    • Coordinates clinical on-site orientation as required by clinical agency for faculty and clinical teaching assistants.
    • Assists faculty and clinical teaching assistants in dealing with student issues, such as, completion of notification of concern or exposure forms.
    • Orients students to semester.
    • Coordinates EHR orientation for students, clinical teaching assistants.
    • Coordinates completion and submission of clinical facility required paperwork (Sanford, Avera, VA, Human Services Center and Regional).
  • Evaluation
    • Coordinates review of semester’s simulation experiences.
    • Follows-up with clinical teaching assistant faculty to ensure consistency.
    • Follows-up with clinical sites to ensure consistency.
    • Participates in the review of course materials to ensure no overlap occurs with other semesters
    • Evaluates curriculum to ensure concepts and exemplars are being taught within the designated semester
    • Participates in ongoing evaluation of course, teaching and testing methods, resources, clinical agencies, current trends in clinical area, audio-visual materials, and textbooks.
  • Curriculum
    • Ensures implementation of course content approved by Curriculum Committee
    • Provides input to Curriculum Committee on course learning outcomes and placement in each course.
    • Works with course faculty to review courses for overlap or missing content.
    • Implements needed changes in curriculum based on gathered data
    • Communicates curriculum updates to appropriate faculty.