Skip to main content

Section II: The Graduate School Degree Process

Academic Integrity and Academic Appeals

SDSU Policy 2:4, SDSU Policy 3:1, SDBOR Policy 2:33 and SDBOR Policy 3:4

South Dakota State University has taken a strong and clear stand regarding academic dishonesty. Academic integrity embodies ethical principles to act responsibly and take responsibility for one’s actions. Integrity and honor function as forms of a “social contract” where individuals have a duty to follow the rules and norms of academia as well as a duty to ensure their peers also follow such rules and norms. Undergraduate and graduate students at the University are expected to maintain the highest standards of academic conduct; if violated, the university takes a strong and clear stand regarding academic dishonesty. The consequence of academic dishonesty ranges from disciplinary probation to expulsion.

Academic Performance and Progression

Credit Load

Full time students are required to take a minimum of nine credits. Half-time students are required to take a minimum of five credits. Three fourths time students are required to take a minimum of seven credits. Students may take a maximum of 12 credits per semester. Domestic students must be enrolled at least half-time (five credits) to receive Federal Aid. Loan deferment may also require full or part-time status. Eligibility varies with financial aid programs and students should contact their lender for requirements.

International Graduate Student Credit Requirements

Fall/Spring Semester

International graduate students are required to pursue a full-time course of study to maintain non-immigrant status in accordance with the U.S. Code of Federal Regulations. International students without an assistantship must register for nine credit hours per semester to pursue a full course of study. Students with an assistantship would need to enroll in the appropriate number of credits corresponding with the percentage of their assistantship. Students who fail to maintain a full course of study will be considered out of status and may be terminated. The exceptions to a full course of study are limited but very important. Students must seek the approval of the International Student Affairs office for authorization to drop below nine credits per semester. See the website for more information.

Summer Semester

Full time enrollment is required when the summer session is an international student’s first semester. According to the United States Citizenship and Immigration Services (USCIS), international students who begin their studies during a summer session must be enrolled full time to maintain their F1/J1 status. It is a violation of USCIS regulations to permit an international student to begin a program and only register for 1 credit the first semester they are here. Graduate programs that intend to admit international students for the summer session/term must ensure that students will be able to enroll in enough credits to maintain their full time status. Students without an assistantship would need to register for nine credits. Students with an assistantship would need to enroll in the appropriate number of credits corresponding with the percentage of their assistantship. International students are allowed to register for less than a full time course load during all subsequent summer terms. This policy only pertains to international students who are beginning their programs during the summer.

Registration and Status

To maintain active status, students must be registered each semester of the academic year (excluding summer). Students completing their final oral exam or other degree requirements during a summer semester must be registered. All graduate assistants must register for a minimum of one credit (including summer) to receive an assistantship.

Students who are not registered each semester (excluding summer) will be moved to inactive status and will be required to reapply before continuing their graduate studies.

Continual Registration for Dissertation, Thesis, Research/Design Paper

All graduate students who have completed the dissertation/thesis/research-design paper credits specified on their plan of study are required to do one of the following each semester during the academic year and summer term until the degree is awarded:

  1. Students who have completed the required number of dissertation/thesis/research-design paper credits on the plan of study but are still involved in research work as part of the degree requirement, must continue to register for one credit for each succeeding semester, including summer.
  2. Students who miss the deadline for graduation each semester, but successfully complete their final oral exam and all other requirements prior to the start of the next semester, do not have to enroll in that semester in order to graduate.

Registration is the student’s responsibility and must be completed and payment made by the appropriate deadline each semester. Failure to register may delay award of the degree and thereby require additional registrations.

Academic Probation

SDSU Policy 2:26

Graduate students whose plan of study cumulative grade point average drops to less than 3.0 will be placed on academic probation and a hold will be placed on his/her registration for the subsequent semester. This hold can be removed only after the student and his/her advisor submit a plan of improvement form to the Dean of the Graduate School indicating how the GPA will be brought up to 3.0 or better. In the semester following the hold, the student must have a GPA of 3.0 or better. If students do not meet the GPA criteria, they may be subject to dismissal from their program or the University. The graduate nursing program will also require an academic plan for success. The student will work with the academic advisor to complete this.

Academic Progress of Thesis and Dissertation Coursework

SDSU Policy 2:26

All students pursing a master’s degree with the thesis option or a Doctor of Philosophy degree must complete a thesis and dissertation, respectively. Each semester a student is engaged in activities in support of these objectives the students must be enrolled in the in x798 or x898 (or equivalent). The instructor, in consultation with the student, will determine the goals of the coursework for that semester. The student should be notified of the goals in writing sufficiently early in the semester to allow for completion of the goals. Each x798 or x898 credit hour will be graded with either an “S” or “U”, for Satisfactory or Unsatisfactory, respectively. Written explanation of any “U” grade should be delivered to the student no later than the final day of instruction. Students receiving a “U” grade for x798 or x898 in two semesters may be dismissed from the program. Recommendation for dismissal will be communicated from the instructor to the Ph.D. program director/master's specialization coordinator to the associate dean for academic programs to the dean of the graduate school who will conduct the review. The review will consider the student’s entire academic performance weighed against a) the necessary research, clinical and/or scholarly abilities to complete the student’s chosen graduate degree and (or) b) the rate of progress toward degree completion.

Annual Evaluations

SDSU Policy 2:26

Thesis students and doctoral students shall be provided written progress evaluations on an annual basis. The Annual Evaluation should address progress toward completion of formal course work and the thesis or dissertation project.

Affirmative Action/Equal Opportunity Policy/Title IX

SDSU Policy 4:3, SDSU Policy 4:4, SDSU Policy 4:5, SDSU Policy 4:6

South Dakota State University has a well-established commitment to maintaining a campus environment free from discrimination and harassment, as articulated by federal and state law, and university policy.

Non-Discrimination Policy

The University offers equal opportunities in employment and for access to and participation in education, extension and other services at the University to all persons qualified by academic preparation, experience and ability for the various levels of employment or academic program or other University service, without discrimination based on sex, race, color, creed, national origin, ancestry, citizenship, gender, gender identification, transgender, sexual orientation, religion, age, disability, genetic information, veteran status or any other status that may become protected under law against discrimination. The University, in conjunction with state and federal law and applicable SDBOR and University policies, is committed to the objectives of equal opportunity, nondiscrimination and affirmative action. Redress for alleged violations of those laws may be pursued at law, or through the procedures established in University Policy 4:6 through the University’s Director of Equal Opportunity and Title IX Coordinator & Affirmative Action Office.

Michelle Johnson, Ed.D., Director of Equal Opportunity and Title IX Coordinator and Affirmative Action Officer
South Dakota State University
Human Resources, Morrill Hall Room 100
Brookings, SD 57007
605-688-4128

Harassment including Sexual Harassment Policy

Harassment is a particularly harmful and illegal form of discrimination that breaks down trust within the SDSU community and impedes the ability of students, employees and others to participate in an environment that allows them to achieve their fullest potential. Furthermore, harassment is a violation of the expectation that every individual at SDSU deserves to be treated fairly, with respect for his/her dignity as a person.

Prevention of Sexual Assault, Domestic Violence, Dating Violence and Stalking Policy

State and federal laws and policies strictly prohibit sexual assault, domestic violence, dating violence and stalking, often treating such actions as criminal offenses. Such misconduct is not permitted or tolerated at the University. SDSU Policy 4:5 and its procedures set forth standards regarding reports of sexual assault, domestic violence, dating violence and stalking and the consequences of engaging in such misconduct at the University.

Non-Retaliation/Privacy

Complainants, respondents, witnesses and other persons who have assisted, testified or participated in any manner in any phase of a harassment or discrimination investigation will be protected against retaliation. SDSU’s policy and applicable Board of Regents, state and federal regulations prohibit retaliation, coercion, harassment, interference and/or intimidation, or any other adverse action taken as a direct result of a complaint being brought forth.

All concerns are responded to and/or investigated in a highly sensitive manner. The privacy of the parties involved is protected. The process is neutral, impartial and fair.

What You Can Do To Address Harassment or Discrimination

Reporting Complaints

Concerns should be reported directly to the Director of Equal Opportunity and Title IX Coordinator.

Michelle Johnson, Ed.D., Title IX/EO Coordinator and Affirmative Action Officer
Human Resources, Morrill Hall Room 100
Brookings, SD 57007
605-688-4128

SDSU has adopted a Compliance Hotline that offers two additional ways to report concerns, including the option to report anonymously, call 1-844-880-0004 or visit web reporting.

If a student or employee confides in you their concern, please encourage them to report the issue or you are required to report on their behalf. The University has a legal obligation to respond to issues, big and small, so SDSU requests that all concerns be brought forth. The University has many resources and wants to support the entire University community.

The complaint process is subject to the South Dakota Board of Regents policies, and will follow the institutional policies listed below:

Attendance Policy

SDSU Policy 2:5, SDSU Policy 2:12

Commitment to Freedom of Expression/Intellectual Diversity

SDBOR Policy 1:32

Complaints and Concerns

South Dakota State University’s primary objective is to assist students meet their academic goals through a positive and rigorous academic experience. In the case that a student has a concern, the University’s procedures should be followed to address these concerns and/or complaints. We strive to resolve these issues at the University level quickly and fairly.

Academic Concern and/or Complaint

Where minor concerns arise, we ask students to raise these concerns with the instructor or appropriate staff member with the goal of resolving the issue at this level. If the concern is not resolved at this level, we recommend visiting with the appropriate Department Head and Dean as needed.

If a complaint cannot be handled through these channels, the students may address the concern/complaint formally through the Academic Affairs office.

Academic Affairs
South Dakota State University
Morrill Hall (SAD) 230
Brookings, SD 57007
Phone: 605-688-4173

Academic Appeals Policy

Non-Academic Concern and/or Complaint

If you have concerns or complaints unrelated to academics, please select the appropriate option below based on the nature of your concern and/or complaint.

  1. EO/Title IX
  2. Crimes or Policy Violations
  3. Grievance Regarding Student Behavior (Contact Dean of Students)
  4. Grievance Regarding Residence Hall Student Behavior (Contact Community Assistant, Residence Hall Director or University Housing and Residential Life Employee)

Student Complaint Process for Graduate and Undergraduate Programs (Guideline)

See College of Nursing Handbook.

State Regulatory Information

Any person may file a complaint with the Executive Director of the South Dakota Board of Regents to obtain a review and appropriate action on allegations that an institution governed by the Board:

  • Violated South Dakota consumer protection laws.
  • Engaged in fraud or false advertising,
  • Violated South Dakota laws relating to the licensure of postsecondary institutions or programs.
  • Failed to provide an educational program meeting contemporary standards for content and rigor.
  • Failed to assign qualified instructors.
  • Violated one or more accreditation requirements.

Where the institution has not already considered and acted upon the complaint, the Executive Director will refer the matter to the institutional president for review and action. If the complainant challenges an institutional disposition of the complaint, the Executive Director will provide for an independent review and disposition of the allegations. The Executive Director may be contacted at:

The Office of the Executive Director of the South Dakota Board of Regents
306 East Capitol Avenue, Suite 200
Pierre, SD 57501-2545
Phone: 605-773-3455

Consumer Protection

Allegations involving violation of consumer protection laws may also be filed with:

Office of Attorney General
Division of Consumer Protection
1302 E. Hwy. 14, Ste. 3
Pierre, SD 57501
Phone: 605-773-4400, 1-800-300-1986 (in-state only)
Fax: 605-773-7163
Web: online complaint form

Out-of-State Distance Education Students

Pursuant to the United States Department of Education’s Program Integrity Rule, South Dakota State University is required to provide all prospective and current students with the contact information of the state agency or agencies that handle complaints against postsecondary education institutions offering distance learning or correspondence education within that state.

For students residing in a SARA state, the complaint must be brought to the institution’s home state SARA portal entity. Students may submit complaints to the SD-SARA Portal Entity.

For students in California, please contact the appropriate entity listed below.

SDSU’s Accreditor Complaint Procedure

SDSU is accredited by the Higher Learning Commission (HLC), an independent corporation that was founded in 1895 as one of six regional institutional accreditors in the United States. SDSU's institutional accreditation along with program specific accreditation can be viewed at University's Accreditation.

For more information regarding filing a complaint with the Higher Learning Commission, visit their website.

Courses/Credits

Add/Drop Procedure

  1. Dropping or adding courses should be discussed with one’s academic advisor. Courses can be dropped on Self-Service or in the Registrar’s Office.
  2. The drop/add period is the time period during which students may adjust their academic schedule for the term without financial or academic consequences. The last day of the drop/add period for a course is designated as the census date for that course and is the official date for enrollment reporting. The end of the drop and add period for standard and non-standard courses offered in a semester shall be the date the first 10 percent of the term ends or the day following the first class meeting, whichever is later. When calculating 10% of the term, breaks of five or more days are not included when counting the total number of days but Saturdays, Sundays and holidays are. Student registrations can only be added to courses after the end of the drop and add period by approval of the chief academic officer (or designee) of the university.
  3. Students should not discontinue enrollment in a class without processing discontinuance via the official drop procedure. An “F” will be recorded for an unofficial drop.

Grades for Withdrawals from the Regental System

Refer to SDBOR Policy 5:7, section 2.

Last Day to Drop

Refer to SDBOR Policy 5:7, section 2.

If extenuating circumstances (i.e., illness) have prevented class participation, a petition for an individual drop may be filed.

Auditing a Course

Registration as an auditor in a course may be permitted. No credit is given. The audit fee is the established tuition and fee rate.

Registration for audit may be accomplished only after registration day by presenting an Audit/Satisfactory/Unsatisfactory form to the Registrar’s Office, Enrollment Services Center.

Auditing courses by graduate students will be a matter of record (recorded on their academic transcript). An AU grade is given for Audit. This grade does not calculate into the semester or cumulative grade point average. Audit courses are counted as part of the 12 hour rule for overloads. Audit courses are not counted in calculating undergraduate or graduate full-time student status.

Cancellation of Courses

In general, entry level graduate courses (500 or 600 level courses) will not be offered to fewer than seven (7) students and graduate only (700 or 800 level courses) will not be offered to fewer than four (4) students unless there is some special reason for doing so. Instructors will cancel courses with low enrollment or for other reasons only with the approval of the dean of the academic college concerned.

Repeated Courses

SDBOR Policy 2.8, section 3.4

All courses taken appear on the student’s academic record, but when a course is repeated, only the most recent grade is calculated into the cumulative GPA. This policy applies to both undergraduate and graduate coursework. Relative to number of repeats allowed:

  1. A student may enroll in a graduate course (for which credit is granted only once) no more than two times without permission of the Dean of the Graduate School.
  2. A student will be allowed unlimited enrollments in a graduate course for which credit toward graduation may be received more than once. An institution may limit the number of credit hours for courses that may be taken more than once that apply toward the requirements for a major.

Please notify the Registrar’s Office, Enrollment Services Center, when a course, whether failed or passed, is repeated.

Transfer of Credits

SDSU Policy 2:17, SDBOR Policy 2:5

Graduate credits earned at other institutions may be applied toward an advanced degree if they were awarded a grade of at least “B” (3.0), if they are approved by the advisor or advisory committee and the dean of the Graduate School, and if they are not part of a conferred degree. Transfer credit is limited to graduate credit as defined by the institution issuing the transcript. In order to be accepted by the Graduate School, the offering institution must accept the credits toward their graduate program without restriction. Dual-numbered courses offered primarily for upper-level undergraduate credit are not transferable as graduate credit. Requests for transfer of credits are usually made at the time a plan of study is approved and must be supported by an official transcript submitted to the Graduate School. A minimum of 60% of all credits in the program must be earned at SDSU unless the program is part of an approved joint or cooperative degree. Credits earned at another institution as a part of an approved joint or cooperative degree program will not count as transfer credits for the purposes of this policy.]

Undergraduate Students Taking Graduate Courses

SDSU Policy 2:22, SDBOR Policy 2.8, section 3.3.1, SDBOR Policy 2:10

Undergraduate students who have completed a minimum of 90 credit hours may request to enroll in 500/600 level. Students will pay graduate tuition and the courses will be recorded on a graduate transcript. A maximum of 12 graduate credits may apply to an undergraduate degree. SDSU Policy 2:22 Use of Graduate Credit for Undergraduate Degree Requirements designates standards concerning the use of graduate credit to fulfill undergraduate degree requirements as allowed by SDBOR Policy 2:8.

Withdrawal

SDSU Policy 5:28, SDBOR Policy 2:4, SDBOR Policy 2:4.1, SDBOR Policy 2:6.8, SDBOR Policy 2:33, SDBOR Policy 5:5, SDBOR Policy 5:7

Those finding it necessary to withdraw from the University are urged to consult with a faculty advisor to work out the best plan possible and then contact the Registrar’s Office, Enrollment Services Center to process a withdrawal. Those who leave the University without processing an official withdrawal will be reported as having failed the semester’s work. Grades transcripted are based on the withdrawal date. A student may withdraw from the University until 70% of instruction has been completed (Contact the Registrar’s office for date information). After that date, if extenuating circumstances (i.e., illness) have prevented class participation, a petition for withdrawal may be filed through the Office of Academic Affairs.

A student is considered withdrawn during a term if classes have begun and:

  1. The student has registered for at least one course and the student has initiated withdrawal from all on-campus and off-campus courses at all Regental universities in which the student was actively enrolled at the time of withdrawal, including courses in progress as well as those that have not yet begun.
  2. The Regental Home University has completed withdrawal procedures for administrative reasons including, without limitation, non-payment of tuition and fees or disciplinary sanctions.
  3. Students enrolled in two or more Regental universities pursuant to financial aid consortia will be eligible for refunds as set forth herein only if they withdraw, drop out or are expelled from all classes at all Regental universities for which they have enrolled.

Students who withdraw or are administratively withdrawn, suspended or expelled from the Regental system within the drop/add period receive a 100 percent refund of tuition and per credit hour fees. Students who withdraw or are administratively withdrawn, suspended or expelled from the Regental system after the date the first 10 percent of the term ends for the period of enrollment for which they are assessed may be entitled to a refund per BOR Policy 5:7.

Family Education Rights and Privacy Act of 1974

SDSU Policy 3:2

FERPA Rights

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution at any age.) These rights include:

  1. The right to inspect and review the student’s education records within 45 days after the day the University receives a request for access. A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
  2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to provide written consent before the University discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The University discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research or support staff position (including law en­forcement unit personnel and health staff); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official also may include a volunteer or contractor outside of the University who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor or collection agent. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

Directory Information

The Federal Privacy Act (FERPA) defines some information as Directory Information. SDSU allows the release of the following Directory Information concerning a student upon request, without the consent of the student.

  • Student’s name
  • Student class level
  • Major program of study
  • Minor program of study
  • Dates of attendance
  • Degrees and awards received
  • Full-time/part-time status
  • Photographic material (not including student ID photo)
  • Hometown

Final Examinations

See SDSU Policy 2:1.

Graduate Academic Standards/Grades

Cumulative 3.0 (B) Average

The student must maintain a 3.0 (B) cumulative grade point average for courses in the graduate plan of study. No credit is given toward a graduate degree for any grade below “C” in 500, 600, 700 or 800 level courses. Students must have a cumulative plan of study GPA of 3.0 in order to graduate.

Dissertation/Thesis/Research or Design Paper Credits

Graduate students usually register for dissertation/thesis/research or design paper credit during several semesters. A grade of satisfactory (S), unsatisfactory (U) or (NP) normal progress may be assigned during the semester of registration, based on progress made. Credits receiving “U” will not be credited toward the plan of study.

Seminars

A letter grade or a grade of Satisfactory (S) or Unsatisfactory (U) may be assigned at the discretion of the instructor.

Incomplete Grades

When a graduate student is given an Incomplete grade (I) for any course in the student’s plan of study, the instructor may indicate in writing to the student what additional work must be completed and may establish a date at which such work must be completed. If the work is not completed in either the manner or time prescribed, the instructor may change the Incomplete grade to whatever grade is justified as an evaluation of the student’s work or may allow the grade to remain Incomplete. Incomplete grades given without this procedure will remain as Incomplete on the student’s record unless changed because of completion of the remaining work in the course. Incomplete coursework must be completed within one calendar year; extensions may be granted by the Graduate Dean.

Repeated Courses

All courses taken appear on the student’s academic record, but when a course is repeated, only the most recent grade is calculated into the cumulative GPA. Students should notify the Registrar’s Office, when a course, whether failed or passed, is repeated.

Grading

See SDBOR Policy 2:10.

Any graduating senior or graduating graduate student who receives an Incomplete or In Progress grade in the final semester in a course required for graduation, or who has not removed an outstanding Incomplete or In Progress from a previous semester in a course required for graduation by the date grades are due for the semester, will not be permitted to graduate that semester. He or she will be required to apply for graduation in a subsequent semester. Emergency situations require the filing of a petition by the student to his/her Academic Dean for approval prior to the final grading deadline for the final semester.

Grades of I (Incomplete), NP (Normal Progress), IP (In Progress) and NR (Not Reported) awarded to thesis/dissertation coursework will be changed to S (Satisfactory) upon completion of all other degree requirements. The change of grade will be conducted without specific consent of the instructor. Completion of course work with the 798 or 898 suffix awarded a U (Unsatisfactory) must be changed by standard processes.

Once a student has graduated and the degree has been recorded, the record is considered officially closed and grades can no longer be changed.

Graduation

Graduation Application

The student must submit a graduation application on MyState by the date specified by the Graduate School for the term in which completion of the advanced degree is expected. Failure to submit this application will result in a delay in graduation. Students who submit an application but fail to graduate will be assessed a $50 charge and a registration hold will be placed on their account. The registration hold will be removed once the charge is paid.

Commencement Attendance

All students are encouraged to participate in the spring commencement ceremony; however, attendance is optional. Graduate students who have not completed all degree requirements for graduation may participate in commencement; however, they will need to submit a request to participate form with adviser’s signature approximately 6 weeks prior to commencement. Graduate students will have two opportunities to participate in commencement: 1) the next regularly scheduled ceremony following completion of the degree or 2) the second regularly scheduled ceremony following completion of the degree. Students will only be allowed to attend no more than one commencement ceremony per completed degree. Attendance at commencement or inclusion in the commencement program does not, in itself, constitute completing or receiving a graduate degree.

Diplomas are mailed approximately three months after the degree is awarded.

See Graduation for more information regarding graduation and commencement guidelines.

Postdoctoral Study

Postdoctoral students or eminent scholars who desire temporary privileges of the research facilities, staff counsel, library or seminars at the institution and who are not candidates for a degree, must obtain approval of the Department Head, Dean and/or Director concerned.

Students Called to Active Military Service

See SDBOR Policy 3.1.2.

Students who belong to a military unit called for duty or who are drafted and not eligible for deferment and who are required to withdraw from state supported institutions before completing an academic program to which they have been duly admitted will be eligible to resume work on the program after their release from active duty. 

Student Code of Conduct

SDSU Policy 3:1

South Dakota State University has established standards for expected and acceptable behavior for members of its campus community. Students are expected to be familiar with these standards and related policies so that they know their responsibilities (what they may be held accountable for) and to protect their rights (what they may hold others accountable for).

Academic institutions exist for the transmission of knowledge, the pursuit of truth, the development of students and the general support for the well-being of society. Free inquiry and expression are indispensable to the attainment of these goals. Freedom to teach and freedom to learn are inseparable facets of academic freedom. The freedom to learn depends upon appropriate opportunities and conditions in the classroom, on campus and in the community. Students are expected to exercise this freedom with responsibility.

The Student Conduct Code is the basic guideline reflecting university-student relations. The Code defines student behavior, expectations and related university conduct procedures. Refer to SDSU Policy 3:1 for the Student Conduct Code policies and procedures.

Student E-Mail

SDSU Policy 3:8

Email messages sent by SDSU to students through university-assigned, jacks email addresses will constitute an official means of communication. It is the student’s responsibility and obligation to access official university email messages in a timely manner. As other email accounts may be blocked by the SDSU firewall, SDSU is only able to monitor student emails coming from university-assigned email accounts.

Inappropriate use of the University student email system will be considered a violation of policy, and student who so violate will be disciplined in accordance with the Student Conduct Code. Student violators may also be subject to revocation or limitation of email privileges as well as referral to appropriate external authorities.

Student Recording of Classroom Lectures and Distribution of Course Materials

SDSU Policy 2:16, SDSU Policy 7:3, SDSU Policy 9:4

Recording of Classroom Lectures and Distribution of Course Materials policy prohibits or restricts the recording of classroom lectures or redistribution of classroom materials in order to respect the integrity and effectiveness of the classroom experience, protect students’ and faculty members’ privacy, respect faculty and University rights in instructional materials, and to comply with copyright laws, including the Digital Millennium Copyright Act of 1998 (“DMCA”). Students are encouraged to report instances of copyright infringement in good faith to the Office of Student Conduct (for students) and SDSU Human Resources (for SDSU employees).

Student Responsibility

Before a degree is granted, the student must meet all the requirements of the advisory committee, the graduate program and the Graduate School. Students should note that graduate studies represent advanced work and research in a discipline or interdisciplinary area and should be more than a compilation of course work. Students are responsible for conforming to all published academic policies and degree requirements. They are likewise responsible for the regulations concerning the degree they plan to obtain and any special requirements within the program or academic unit. In addition, it is the student’s responsibility to conform to the University’s policies regarding the standard of work necessary to maintain enrollment in the Graduate School. The university makes every effort to provide accurate advising information. However, it is the student’s responsibility to make certain that he/she has fulfilled all graduation requirements.

Students with Disabilities

SDSU Policy 4:13

South Dakota State University (SDSU) reaffirms that it is committed to a policy of non-discrimination on the basis of physical or mental disability/impairment in the offering of all benefits, services, educational and employment opportunities. The ADA coordinator is designated the SDSU “Responsible Employee” to coordinate institutional compliance. In that capacity, the coordinator is committed to ensuring that SDSU provides an inclusive learning environment.

The ADA coordinator will also be responsible for the effective integration of ADA procedures, and Section 504 of the Rehabilitation Act of 1973. The coordinator serves as the personal contact for students seeking information concerning the provisions of the ADA and their respective duties and rights provided therein. For information please email the Office of Disability Services or call. The phone number is 605-688-4504.

Study Abroad and U.S. Department of State Travel Warnings

SDSU Policy 2:11

Study Abroad and U.S. Department of State Travel Warnings policy addresses the procedures to be followed when the U.S. Department of State issues a Travel Warning for a country in which University undergraduate or graduate students are studying or are planning to study. Refer to SDSU Policy 2:11 for the Study Abroad and U.S. Department of State Travel Warnings policy and procedure.

Textbook Policy

SDSU Policy 2:10

The SDSU Textbook policy and related procedures set forth the requirements for selecting and ordering textbooks and course materials and for making all materials available to students in a timely manner.

Transferable Skills

Each graduate program emphasizes program content knowledge, communication skills, and transferable skills. Transferable skills are skills and abilities students can use for a variety of jobs and industries. Skills include:

  • Teaching/training
  • Mentoring
  • Argument deconstruction (using the elements of thought)
  • Diversity awareness
  • Ethics (moral decision making/moral reasoning)
  • Leadership and management
  • Awareness of public policy – regulatory affairs (legal aspects of content area)
  • Entrepreneurship (e.g. patenting, licensing, intellectual property, marketing, sales)
  • Intellectual traits
  • Wellness (e.g. work-life balance, financial preparedness, stress management, time management)
  • Career preparedness (e.g. networking, career explorations, interviewing, writing cover letters and resumes, myIDP)