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Compliance Requirements

All undergraduate, master's, Ph.D. and DNP students are required to submit SDSU College of Nursing compliance documents. Documents must be submitted by the stated deadlines for each program. If documents are missing, students will not be allowed to participate in clinical experiences and each absence will be considered unexcused. 

To better serve our students, the SDSU College of Nursing partners with Castlebranch  to manage our students' health compliance documents. The management systems allows students to meet the requirements of the agencies where they fulfill the clinical requirements of their coursework with ease by uploading required documents from their own personal computer or device.

What does this partnership mean for students?

  • Secure upload of immunization records and other compliance documents
  • Electronic access to your documents 24/7 while in the program, and continuing long after graduation
  • Email reminders for those requirements not yet completed or with approaching renewal deadlines
  • Easy and comprehensive way to complete background checks and drug screening

Once admitted to your Nursing program, you will be given a package code and instructions to order your CastleBranch profile through Castlebranch.

Do not send compliance documentation to the College of Nursing. All compliance records must be uploaded into your online CastleBranch profile. Records can also be faxed or sent via mail to your Castlebranch profile.

If you need assistance, please call CastleBranch at 888-666-7788.

Undergraduate Requirements

Standard and Accelerated B.S.N. Students

Due prior to your first semester of enrollment (July 1 for fall admission, December 1 for spring admission).  Some documentation will be required to be renewed on an annual basis.

Certificate of Health: The student is required to obtain the signature of a licensed health care professional stating that the student is physically able to participate in the nursing program. The Certificate of Health must be completed using the Certificate of Health Form and must be signed by a health care professional.

Criminal background check: The student must order a criminal background check through CastleBranch. An annual background check is required.

FBI background check: The student will submit fingerprint to CastleBranch to complete the FBI background check. Fingerprint cards are available through CastleBranch or Nursing Student Services. Local law enforcement agencies may charge a fee to complete the fingerprints. Results may take 10-15 weeks.

10-panel drug screen: The student will order their drug screen through their CastleBranch account. Drug screen must be completed at a laboratory that is contracted with CastleBranch.

Cardiopulmonary Resuscitation Certification (CPR): Certification must be through an American Heart Association Healthcare Provider or an American Red Cross Professional Rescuers course. Certifications issues in accordance with AHA curriculum are acceptable. The CPR card must be signed. Certificates or letters from provider are accepted temporarily (90 days). The renewal date will be set according to the expiration date of the student’s card.

Tuberculin (TB skin test): Complete documentation for the TB skin test includes the date administered, date read and negative results OR negative Quantiferon blood test and test date OR results of clear chest x-ray. The student’s initial TB skin test must be 2-step; 1-step required for annual renewal. If it has been more than 12 months since the student’s previous TB skin test, a new 2-step will be required. Annual renewal date is based on previous test date.

Immunizations:

  • Hepatitis B: The Hepatitis B vaccine is a series of 3 doses. Complete documentation includes the date of the first, second, and third doses of the vaccine OR a positive Hepatitis titer (lab report required).
  • MMR (Measles, Mumps, and Rubella): Complete documentation includes the date of the first and second doses of the vaccine after OR positive MMR titers.
  • Varicella (Chicken Pox): The Chicken Pox vaccine requires 2 doses. Complete documentation includes the date of two doses of the vaccine OR a positive Varicella titer (lab report required).
  • Primary DTP Series: Complete documentation includes at least 4 vaccinations.
  • TDaP (Tetatnus, Diptheria, and Pertusis): Documentation of a TDaP booster within the past 10 years. Renewal date set for 10 years from the administered date of the booster.
  • Polio: Documentation of the completed primary series (at least 3 vaccines) OR positive antibody titer.
  • Influenza: Documentation of a flu shot administered during the current flu season OR declination waiver is required. A healthcare provider must sign the Declination of Influenza Vaccination Form. The renewal date is November 1 of every year.

Health Insurance: Complete documentation includes a health insurance card with student name and policy number OR proof of coverage. If name on card does not match the student’s name, verification of coverage from the provider is required. The renewal date will be set for the expiration date on the insurance card. If there is no expiration date, the renewal date will be set for 1 year from the date of submission.

Multi-Purpose Release form: A signed copy of the Multi-Waver Release Form is required.  The Multi-Waiver Release address the following policies from the Nursing Student Handbook:

  • Photo release
  • Authorization to release information
  • Health insurance coverage
  • Medical expenses
  • Reporting criminal offenses
  • Student handbook
  • Technical standards
  • Progression standards
  • Laboratory equipment
  • Simulation standards
  • Motor pool
  • Computer configuration

HIPAA training: Due August 1 for fall admission; January 1 for spring admission. Online HIPAA training is available through CastleBranch Certificate of Completion must be uploaded to CastleBranch.

R.N. to B.S.N. Students

Due prior to your first semester of enrollment (May 1 for summer admission, August 1 for fall admission, December 1 for spring admission).  Some documentation will be required to be renewed on an annual basis.

Certificate of Health: The student is required to obtain the signature of a licensed health care professional stating that the student is physically able to participate in the nursing program. The Certificate of Health must be completed using the Certificate of Health Form and must be signed by a health care professional.

Criminal background check: The student must order a criminal background check through CastleBranch. An annual background check is required.

FBI background check: The student will submit fingerprint to CastleBranch to complete the FBI background check. Fingerprint cards are available through CastleBranch or Nursing Student Services. Local law enforcement agencies may charge a fee to complete the fingerprints. Results may take 10-15 weeks.

10-panel drug screen: The student will order their drug screen through their CastleBranch account. Drug screen must be completed at a laboratory that is contracted with CastleBranch.

Cardiopulmonary Resuscitation Certification (CPR): Certification must be through an American Heart Association Healthcare Provider or an American Red Cross Professional Rescuers course. Certifications issues in accordance with AHA curriculum are acceptable. The CPR card must be signed. Certificates or letters from provider are accepted temporarily (90 days). The renewal date will be set according to the expiration date of the student’s card.

Tuberculin (TB skin test): Complete documentation for the TB skin test includes the date administered, date read and negative results OR negative Quantiferon blood test and test date OR results of clear chest x-ray. The student’s initial TB skin test must be 2-step; 1-step required for annual renewal. If it has been more than 12 months since the student’s previous TB skin test, a new 2-step will be required. Annual renewal date is based on previous test date.

Immunizations:

  • Hepatitis B: The Hepatitis B vaccine is a series of 3 doses. Complete documentation includes the date of the first, second, and third doses of the vaccine OR a positive Hepatitis titer (lab report required).
  • MMR (Measles, Mumps, and Rubella): Complete documentation includes the date of the first and second doses of the vaccine after OR positive MMR titers.
  • Varicella (Chicken Pox): The Chicken Pox vaccine requires 2 doses. Complete documentation includes the date of two doses of the vaccine OR a positive Varicella titer (lab report required).
  • Primary DTP Series: Complete documentation includes at least 4 vaccinations.
  • TDaP (Tetatnus, Diptheria, and Pertusis): Documentation of a TDaP booster within the past 10 years. Renewal date set for 10 years from the administered date of the booster.
  • Polio: Documentation of the completed primary series (at least 3 vaccines) OR positive antibody titer.
  • Influenza: Documentation of a flu shot administered during the current flu season OR declination waiver is required. A healthcare provider must sign the Declination of Influenza Vaccination Form. The renewal date is November 1 of every year.

Professional Liability Insurance: Documentation of current professional liability insurance coverage is required. Must have limits of $1,000,000 per incident and $3,000,000 aggregate. Renewal date will be set based on the expiration of your coverage.

RN License: Submit a copy of your current RN license or verification through the state website. Renewal date will be set based on the expiration of your license.

Graduate Requirements

Master's Students

These requirements are due by July 1 prior to the student’s first semester of enrollment. Some documentation will be required to be renewed on an annual basis.

Certificate of Health: The student is required to obtain the signature of a licensed health care professional stating that the student is physically able to participate in the nursing program. The Certificate of Health must be completed using the Certificate of Health Form and must be signed by a health care professional.

Criminal background check: The student must order a criminal background check through CastleBranch. An annual background check is required.

FBI background check: The student will submit fingerprint to CastleBranch to complete the FBI background check. Fingerprint cards are available through CastleBranch or Nursing Student Services. Local law enforcement agencies may charge a fee to complete the fingerprints. Results may take 10-15 weeks.

10-panel drug screen: The student will order their drug screen through their CastleBranch account. Drug screen must be completed at a laboratory that is contracted with CastleBranch.

Cardiopulmonary Resuscitation Certification (CPR): Certification must be through an American Heart Association Healthcare Provider or an American Red Cross Professional Rescuers course. Certifications issues in accordance with AHA curriculum are acceptable. The CPR card must be signed. Certificates or letters from provider are accepted temporarily (90 days). The renewal date will be set according to the expiration date of the student’s card.

Tuberculin (TB skin test): Complete documentation for the TB skin test includes the date administered, date read and negative results OR negative Quantiferon blood test and test date OR results of clear chest x-ray. The student’s initial TB skin test must be 2-step; 1-step required for annual renewal. If it has been more than 12 months since the student’s previous TB skin test, a new 2-step will be required. Annual renewal date is based on previous test date.

Immunizations:

  • Hepatitis B: The Hepatitis B vaccine is a series of 3 doses. Complete documentation includes the date of the first, second, and third doses of the vaccine OR a positive Hepatitis titer (lab report required).
  • MMR (Measles, Mumps, and Rubella): Complete documentation includes the date of the first and second doses of the vaccine after OR positive MMR titers.
  • Varicella (Chicken Pox): The Chicken Pox vaccine requires 2 doses. Complete documentation includes the date of two doses of the vaccine OR a positive Varicella titer (lab report required).
  • Primary DTP Series: Complete documentation includes at least 4 vaccinations.
  • TDaP (Tetatnus, Diptheria, and Pertusis): Documentation of a TDaP booster within the past 10 years. Renewal date set for 10 years from the administered date of the booster.
  • Polio: Documentation of the completed primary series (at least 3 vaccines) OR positive antibody titer.
  • Influenza: Documentation of a flu shot administered during the current flu season OR declination waiver is required. A healthcare provider must sign the Declination of Influenza Vaccination Form. The renewal date is November 1 of every year.

Professional Liability Insurance: Documentation of current professional liability insurance coverage is required. Must have limits of $1,000,000 per incident and $5,000,00 aggregate. Renewal date will be set based on the expiration of your coverage.

RN License: The student must submit a copy of their current RN license or verification through the state website. The renewal date will be set based on the expiration of your license.

ACLS Certification: ACLS documentation from the American heart Association or American Red Cross is required. The renewal date will be set for two years.

B.S. to DNP Students

These requirements are due by July 1 prior to the student’s first semester of enrollment. Some documentation will be required to be renewed on an annual basis.

Certificate of Health: The student is required to obtain the signature of a licensed health care professional stating that the student is physically able to participate in the nursing program. The Certificate of Health must be completed using the Certificate of Health Form and must be signed by a health care professional.

Criminal background check: The student must order a criminal background check through CastleBranch. A annual background check is required.

FBI background check: The student will submit fingerprint to CastleBranch to complete the FBI background check. Fingerprint cards are available through CastleBranch or Nursing Student Services. Local law enforcement agencies may charge a fee to complete the fingerprints. Results may take 10-15 weeks.

10-panel drug screen: The student will order their drug screen through their CastleBranch account. Drug screen must be completed at a laboratory that is contracted with CastleBranch.

Cardiopulmonary Resuscitation Certification (CPR): Certification must be through an American Heart Association Healthcare Provider or an American Red Cross Professional Rescuers course. Certifications issues in accordance with AHA curriculum are acceptable. The CPR card must be signed. Certificates or letters from provider are accepted temporarily (90 days). The renewal date will be set according to the expiration date of the student’s card.

Tuberculin (TB skin test): Complete documentation for the TB skin test includes the date administered, date read and negative results OR negative Quantiferon blood test and test date OR results of clear chest x-ray. The student’s initial TB skin test must be 2-step; 1-step required for annual renewal. If it has been more than 12 months since the student’s previous TB skin test, a new 2-step will be required. Annual renewal date is based on previous test date.

Immunizations:

  • Hepatitis B: The Hepatitis B vaccine is a series of 3 doses. Complete documentation includes the date of the first, second, and third doses of the vaccine OR a positive Hepatitis titer (lab report required).
  • MMR (Measles, Mumps, and Rubella): Complete documentation includes the date of the first and second doses of the vaccine after OR positive MMR titers.
  • Varicella (Chicken Pox): The Chicken Pox vaccine requires 2 doses. Complete documentation includes the date of two doses of the vaccine OR a positive Varicella titer (lab report required).
  • Primary DTP Series: Complete documentation includes at least 4 vaccinations.
  • TDaP (Tetatnus, Diptheria, and Pertusis): Documentation of a TDaP booster within the past 10 years. Renewal date set for 10 years from the administered date of the booster.
  • Polio: Documentation of the completed primary series (at least 3 vaccines) OR positive antibody titer.
  • Influenza: Documentation of a flu shot administered during the current flu season OR declination waiver is required. A healthcare provider must sign the Declination of Influenza Vaccination Form. The renewal date is November 1 of every year. 

Professional Liability Insurance: Documentation of current professional liability insurance coverage is required. Must have limits of $1,000,000 per incident and $5,000,00 aggregate. Renewal date will be set based on the expiration of your coverage.

RN License: The student must submit a copy of their current RN license or verification through the state website. The renewal date will be set based on the expiration of your license.

ACLS Certification: ACLS documentation from the American heart Association or American Red Cross is required. The renewal date will be set for two years.

Post-Master to DNP Students

These requirements are due by July 1 prior to the student’s first semester of enrollment. Some documentation will be required to be renewed on an annual basis.

Certificate of Health: The student is required to obtain the signature of a licensed health care professional stating that the student is physically able to participate in the nursing program. The Certificate of Health must be completed using the Certificate of Health Form and must be signed by a health care professional.

Criminal background check: The student must order a criminal background check through CastleBranch. An annual background check is required.

FBI background check: The student will submit fingerprint to CastleBranch to complete the FBI background check. Fingerprint cards are available through CastleBranch or Nursing Student Services. Local law enforcement agencies may charge a fee to complete the fingerprints. Results may take 10-15 weeks.

10-panel drug screen: The student will order their drug screen through their CastleBranch account. Drug screen must be completed at a laboratory that is contracted with CastleBranch.

Cardiopulmonary Resuscitation Certification (CPR): Certification must be through an American Heart Association Healthcare Provider or an American Red Cross Professional Rescuers course. Certifications issues in accordance with AHA curriculum are acceptable. The CPR card must be signed. Certificates or letters from provider are accepted temporarily (90 days). The renewal date will be set according to the expiration date of the student’s card.

Tuberculin (TB skin test): Complete documentation for the TB skin test includes the date administered, date read and negative results OR negative Quantiferon blood test and test date OR results of clear chest x-ray. The student’s initial TB skin test must be 2-step; 1-step required for annual renewal. If it has been more than 12 months since the student’s previous TB skin test, a new 2-step will be required. Annual renewal date is based on previous test date.

Immunizations:

  • Hepatitis B: The Hepatitis B vaccine is a series of 3 doses. Complete documentation includes the date of the first, second, and third doses of the vaccine OR a positive Hepatitis titer (lab report required).
  • MMR (Measles, Mumps, and Rubella): Complete documentation includes the date of the first and second doses of the vaccine after OR positive MMR titers.
  • Varicella (Chicken Pox): The Chicken Pox vaccine requires 2 doses. Complete documentation includes the date of two doses of the vaccine OR a positive Varicella titer (lab report required).
  • Primary DTP Series: Complete documentation includes at least 4 vaccinations.
  • TDaP (Tetatnus, Diptheria, and Pertusis): Documentation of a TDaP booster within the past 10 years. Renewal date set for 10 years from the administered date of the booster.
  • Polio: Documentation of the completed primary series (at least 3 vaccines) OR positive antibody titer.
  • Influenza: Documentation of a flu shot administered during the current flu season OR declination waiver is required. A healthcare provider must sign the Declination of Influenza Vaccination Form. The renewal date is November 1 of every year.

Professional Liability Insurance: Documentation of current professional liability insurance coverage is required. Must have limits of $1,000,000 per incident and $5,000,00 aggregate. Renewal date will be set based on the expiration of your coverage.

RN License: The student must submit a copy of their current RN license or verification through the state website. The renewal date will be set based on the expiration of your license.

ACLS Certification: ACLS documentation from the American heart Association or American Red Cross is required. The renewal date will be set for two years.

90-credit Ph.D. Students

These requirements are due prior to your first semester of enrollment (May 1 for summer admission, August 1 for fall admission, December 1 for spring admission).  Some documentation will be required to be renewed on an annual basis.

Certificate of Health: The student is required to obtain the signature of a licensed health care professional stating that the student is physically able to participate in the nursing program. The Certificate of Health must be completed using the Certificate of Health Form and must be signed by a health care professional.

Criminal background check: The student must order a criminal background check through CastleBranch. An annual background check is required.

FBI background check: The student will submit fingerprint to CastleBranch to complete the FBI background check. Fingerprint cards are available through CastleBranch or Nursing Student Services. Local law enforcement agencies may charge a fee to complete the fingerprints. Results may take 10-15 weeks.

10-panel drug screen: The student will order their drug screen through their CastleBranch account. Drug screen must be completed at a laboratory that is contracted with CastleBranch.

Cardiopulmonary Resuscitation Certification (CPR): Certification must be through an American Heart Association Healthcare Provider or an American Red Cross Professional Rescuers course. Certifications issues in accordance with AHA curriculum are acceptable. The CPR card must be signed. Certificates or letters from provider are accepted temporarily (90 days). The renewal date will be set according to the expiration date of the student’s card.

Tuberculin (TB skin test): Complete documentation for the TB skin test includes the date administered, date read and negative results OR negative Quantiferon blood test and test date OR results of clear chest x-ray. The student’s initial TB skin test must be 2-step; 1-step required for annual renewal. If it has been more than 12 months since the student’s previous TB skin test, a new 2-step will be required. Annual renewal date is based on previous test date.

Immunizations:

  • Hepatitis B: The Hepatitis B vaccine is a series of 3 doses. Complete documentation includes the date of the first, second, and third doses of the vaccine OR a positive Hepatitis titer (lab report required).
  • MMR (Measles, Mumps, and Rubella): Complete documentation includes the date of the first and second doses of the vaccine after OR positive MMR titers.
  • Varicella (Chicken Pox): The Chicken Pox vaccine requires 2 doses. Complete documentation includes the date of two doses of the vaccine OR a positive Varicella titer (lab report required).
  • Primary DTP Series: Complete documentation includes at least 4 vaccinations.
  • TDaP (Tetatnus, Diptheria, and Pertusis): Documentation of a TDaP booster within the past 10 years. Renewal date set for 10 years from the administered date of the booster.
  • Polio: Documentation of the completed primary series (at least 3 vaccines) OR positive antibody titer.
  • Influenza: Documentation of a flu shot administered during the current flu season OR declination waiver is required. A healthcare provider must sign the Declination of Influenza Vaccination Form. The renewal date is November 1 of every year.

 

RN License: The student must submit a copy of their current RN license or verification through the state website. The renewal date will be set based on the expiration of your license.

Ph.D. Students

These requirements are due prior to your first semester of enrollment (May 1 for summer admission, August 1 for fall admission, December 1 for spring admission).  Some documentation will be required to be renewed on an annual basis.

Certificate of Health: The student is required to obtain the signature of a licensed health care professional stating that the student is physically able to participate in the nursing program. The Certificate of Health must be completed using the Certificate of Health Form and must be signed by a health care professional.

Criminal background check: The student must order a criminal background check through CastleBranch. An annual background check is required.

FBI background check: The student will submit fingerprint to CastleBranch to complete the FBI background check. Fingerprint cards are available through CastleBranch or Nursing Student Services. Local law enforcement agencies may charge a fee to complete the fingerprints. Results may take 10-15 weeks.

10-panel drug screen: The student will order their drug screen through their CastleBranch account. Drug screen must be completed at a laboratory that is contracted with CastleBranch.

Cardiopulmonary Resuscitation Certification (CPR): Certification must be through an American Heart Association Healthcare Provider or an American Red Cross Professional Rescuers course. Certifications issues in accordance with AHA curriculum are acceptable. The CPR card must be signed. Certificates or letters from provider are accepted temporarily (90 days). The renewal date will be set according to the expiration date of the student’s card.

Tuberculin (TB skin test): Complete documentation for the TB skin test includes the date administered, date read and negative results OR negative Quantiferon blood test and test date OR results of clear chest x-ray. The student’s initial TB skin test must be 2-step; 1-step required for annual renewal. If it has been more than 12 months since the student’s previous TB skin test, a new 2-step will be required. Annual renewal date is based on previous test date.

Immunizations:

  • Hepatitis B: The Hepatitis B vaccine is a series of 3 doses. Complete documentation includes the date of the first, second, and third doses of the vaccine OR a positive Hepatitis titer (lab report required).
  • MMR (Measles, Mumps, and Rubella): Complete documentation includes the date of the first and second doses of the vaccine after OR positive MMR titers.
  • Varicella (Chicken Pox): The Chicken Pox vaccine requires 2 doses. Complete documentation includes the date of two doses of the vaccine OR a positive Varicella titer (lab report required).
  • Primary DTP Series: Complete documentation includes at least 4 vaccinations.
  • TDaP (Tetatnus, Diptheria, and Pertusis): Documentation of a TDaP booster within the past 10 years. Renewal date set for 10 years from the administered date of the booster.
  • Polio: Documentation of the completed primary series (at least 3 vaccines) OR positive antibody titer.
  • Influenza: Documentation of a flu shot administered during the current flu season OR declination waiver is required. A healthcare provider must sign the Declination of Influenza Vaccination Form. The renewal date is November 1 of every year.

RN License: The student must submit a copy of their current RN license or verification through the state website. The renewal date will be set based on the expiration of your license.

Compliance requirements for continuing nursing education programs