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Guideline: Service as a Preceptor for Non-APRN Graduate Students from External Universities

Purpose: Provide guidelines for facilitating preceptor requests from graduate nursing students enrolled in non-APRN practicum courses from an external university.

Background: Acting as a preceptor falls under the “service” component of a faculty member’s workload. All requests for serving as a preceptor for students from external universities will be routed to the Master’s Specialization Coordinator for the Nurse Educator program.

Bolded bullet items must be completed as initial steps prior to implementation of the preceptor role.

Role of the Master's Specialization Coordinator for the Nurse Educator Program:

  • Assure that the university of enrollment has a current clinical affiliation agreement with the College of Nursing at South Dakota State University. The university of enrollment initiates this agreement.
  • Facilitate preceptor requests in a timely manner.
  • Confirm SDSU faculty preceptor’s desire to serve as a preceptor during the requested time period.
  • Review external university preceptor handbook and/or preceptor contract.
  • Ensure the external university (if out-of-state) is authorized to offer the program in SD.   
  • Confirm there is a faculty member from the external university that is licensed in the state where the experience will occur (must have a SD license or a multistate compact license if applicable).
  • Confirm with the SDSU faculty preceptor the state location of any clinical experience the graduate student may attend.
  • Confirm if the graduate student is licensed in the state where the clinical experience will occur (the graduate student cannot attend clinical unless licensed in that state).
  • Notify SDSU faculty preceptor of any concerns and/or approval of the preceptor request.
  • Notify direct supervisor of faculty preceptor regarding his/her service role.
  • Ensure SDSU faculty are meeting SDSU student needs prior to considering non-SDSU student requests.
  • Communicate with graduate student when request is denied; provides rationale.

Role of the Graduate Student Seeking Preceptor:

  • Assure that the university of enrollment has a current clinical affiliation agreement with the College of Nursing at South Dakota State University. The university of enrollment initiates this agreement.
  • Identify a potential SDSU faculty preceptor; the name should be provided with the initial request.
  • Provide a preceptor handbook and/or preceptor agreement from the external university.
  • It is the responsibility of the students’ institution to follow the state licensure requirements for classroom and/or clinical experiences.
  • Under the advisement of the university of enrollment, contact clinical agency (if applicable): seek permission to attend clinical; ensure clinical agency contract is in place if necessary; ensure all necessary paperwork is completed prior to beginning the preceptorship; and provide SDSU with a copy of the contract for any clinical agencies.
  • Provide course syllabus to SDSU faculty preceptor and to Masters Nurse Educator Specialization Coordinator.
  • Provide estimation of how many hours are included in the preceptorship and indicate if amount is less than or equal to stated hours in course syllabus.

Role of the SDSU Faculty Preceptor

  • Refer student to Master’s Nurse Educator Specialization Coordinator.
  • Review the provided course syllabus, preceptor handbook and/or preceptor agreement from the external university.
  • Contact clinical agency (if applicable) to ensure student has completed all necessary paperwork to attend clinical (see bullet under graduate student role).
  • Sign the preceptor agreement from the external university.

Please note:

  • SDSU College of Nursing cannot provide access to all course materials (ATI, Elsevier e-books, etc.). Preceptors should work with the graduate student to provide access to necessary resources or course materials.
  • SDSU cannot ensure that graduate students from external universities will have access to the full scope of practice allowed within the clinical setting.
  • Direct access is not provided to intellectual property of SDSU such as simulation scenarios.
  • If the student is conducting research as a component of the practicum experience, approval is required by the College of Nursing Research Committee and the University Institutional Review Board (IRB). Additionally, the student must complete CITI training as required by SDSU. If SDSU students are included as participants in the research, the following policy must be followed: Students as Research Participants.

Written: 12/7/17
Approved by Bylaws/Handbook Committee: 1/2018; Updated 1/2019
Approved by Executive Committee: 2/2018