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Cancellation of Classes/Clinical Laboratories

Description: To provide safety and uniformity on cancellation of classes/clinical laboratories.

Associated links:

  • South Dakota Board of Regents Policy Emergency Closing Policy
  • Cancellation of Classes
    • Brookings
      • Only the SDSU university president or her/his designee may cancel on-campus classes due to weather conditions.
    • Rapid City
      • Only the Assistant Dean or her/his designee, in consultation with the Dean of Nursing, may cancel clinical experiences, cancel classes and, when needed, close the Rapid City site. Weather-related department closure will be consistent with closures at other Rapid City BOR institutions. However, the Rapid City office may remain open even when hospital or community clinical experiences are canceled due to hazardous weather conditions in the local and surrounding area that affect travel. The Assistant Dean is responsible for notifying the President when the decision to close the office is determined.
    • Sioux Falls
      • Only the University Center Executive Director or her/his designee may cancel on-campus classes due to weather conditions.
      • Only the Associate Dean or her/his designee, in consultation with the Dean of the College of Nursing, may cancel all nursing classes and clinical laboratories.
    • Aberdeen
      • Only the NSU university president or her/his designee may cancel on-campus classes due to weather conditions.
  • Online courses
    • Telecommunications classes will be canceled if the site of the classroom is closed by the decision of the university president or the director of the institution in which the classroom is located. If a class is offered at the origination site, tapes of the class session will be made available to students at the receiving site(s). Completely online courses will be held as scheduled.
  • Cancellation of Clinical Laboratory
    • All sites
      • The Associate Deans/Assistant Dean will monitor weather conditions by news reports and by contacting sources of information such as the Sheriff’s Office, City Police Departments, South Dakota Highway Patrol, and nursing faculty in outlying areas. If the recommendation from an Associate Dean/Assistant Dean is “No Travel,” a decision will be made not to go to out-of-home campus locations. Teams may designate an alternative experience if there are no make-up days available.
      • In the event of a cancellation/school closure, the Associate Dean/Assistant Dean will be in contact with the faculty of record, who will notify other faculty, students, and the clinical agency. Involved faculty should call the Associate Dean/Assistant Dean if they have concerns about the weather and have not been contacted.
      • When “No travel is advised” warnings go into effect, the Motor Pool closes. As a result, the appropriate Associate Dean/Assistant Dean will notify the faculty of record that the clinical is to be postponed or canceled. The Associate Dean/Assistant Dean will also notify the secretary in charge of travel arrangements to cancel or make adjustments for Motor Pool vehicles as necessary.
  • Cancellation of Clinical Laboratories Already in Progress
    • All sites
      • Faculty with clinical laboratory sections in progress outside the home campuses will monitor weather conditions from sources of information such as the Sheriff’s Office, City Police Departments, South Dakota Highway Patrol and other faculty on site. After consultation with the Associate Dean/Assistant Dean the decision may be made to cancel sections of the clinical laboratory affected by this situation. Faculty of record will proceed to notify faculty and students of the cancellation. Faculty in outlying areas unable to contact the Associate Dean/Assistant Dean or Dean may send students home early if hazardous weather develops during the experience. Faculty and students may stay in the city in which the clinical agency is located if it is not prudent to travel. The motel will be provided by the College of Nursing, preferably using one of the motels that has a previous agreement with the college or one offering state rates.
      • Faculty who find it impossible to meet the assigned class or clinical laboratory due to weather must take a personal leave day. Requests are to be submitted online through SNAP. (Please refer to the SDSU Personnel Handbook for further information.)
  • Notification of News Media
    • Information regarding cancellation or delay of classes will be provided to appropriate television and radio news media serving the locality affected by designated university authorities.

Revised and approved by the Bylaws and Handbook Committee
1/27/2016 University links updated 4/25/2016 mtd