SDSU Protocol Communicating Presumptive/Positive COVID-19 Tests
When an individual at SDSU experiences symptoms of COVID-19, has presumptive, inconclusive, or confirmed COVID-19 Test, or has been exposed to presumptive, inconclusive, or confirmed COVID-19 Test:
- Individual must notify the Designated Notification Individual in this section as follows:
- Employee (including student employees) notify their Supervisor
- Student notify the Vice President for Student Affairs Office: Office.VP.Studentaffairs@sdstate.edu
- Visitor on campus notifies their SDSU contact, supervisor, or University Police Department
- The Designated Notification Individual or office above will:
- Gather information, if available, to include:
- The individual’s current contact information (phone/email/address) and location at exposure,
- Whether they have contacted a physician,
- Whether they have been tested for COVID and any results thereof,
- Date of symptom onset or date of exposure (as applicable),
- Last contact with SDSU site and locations of contact at SDSU within last 14 days
- The employee or visitor not residing on SDSU property of the Designated Instructions attached as applicable and that they are to leave campus immediately and not to circulate in or on SDSU properties.
- The student of the Designated Instructions and to select one of three options: return home immediately for quarantine period; quarantine in place if allowed under SDSU Quarantine and Isolation Housing protocol; OR move to the SDSU Quarantine and Isolation Hosing for quarantine period (VPSA Office will coordinate).
- For employees, the supervisor notifies the chain of supervisory control the limited information necessary for operational purposes, and full information to the AVP for HR who will notify the EMT Chair
- For students, the VP for Student Affairs will notify the EMT Chair
- For visitors, notify EMT Chair or UPD (who notifies the EMT Chair)
- Inform the employee, student, or visitor that SD Department of Health will be provided information in conformity with applicable law
- Inform the ill individual to stay in contact with the Designated Notification Individual to ensure when the individual is cleared to resume or participate in remote in person job functions, in person or remote academic, and/or other university functions
- University residential life representatives work to coordinate appropriate isolation housing in conformity with law for individuals residing on campus.
- Gather information, if available, to include:
- EMT Chair will notify Facilities and Services or Student Life Building Team regarding locations for disinfection and communicate with SDSU Student Health Clinic and Counseling Services as appropriate.
- SDSU Student Health Clinic and Counseling Services designated representative contacts South Dakota Department of Health in conformity with law when student is a SDSU Clinic patient. Upon COVID test of student, SDSU Clinic will provide appropriate information to the VP for Student Affairs and EMT Chair to facilitate SDSU response to situation. Clinic will obtain appropriate releases to facilitate information management. Information will be shared as allowed by law. If there is a positive COVID test on campus, SDSU will communicate with Public Health Officials in accordance with law. The EMT will work to implement and coordinate any related emergency actions.
- EMT Chair is the designated SDSU single Point of Contact for the SD Department of Health to contact if there is a positive test result outside the SDSU Clinic of an individual that has had contact with SDSU. The EMT Chair will follow the notification protocols herein and adhere to applicable law.>
- If the EMT Chair determines there is a threat level requiring a higher level of notification, or if the Chief of UPD determines if a timely warning is required, and those communications will be initiated in accordance with SDSU Policy 10:3. The South Dakota Department of Health is responsible for official statistic reporting, contact tracing, and any quarantine or isolation directives.
SAMPLE DESIGNATED INSTRUCTIONS
Individual believes exposed to presumptive or positive COVID test or sick with symptoms:
- No notification to campus. However, SDSU will share information from the CDC about good hygiene practices, what to do for isolation, and when sick:
- “What Should I” (PDF)
Individual tests positive for COVID:
- Provide NOTIFICATION COMMUNICATION below tailored for situation in accordance with protocols above.
SAMPLE NOTIFICATION COMMUNICATION
Students, faculty, and staff (who need to know and broader notice when necessary and appropriate):
SDSU has been notified that a (student, staff, individual) person who, (when), spent time at SDSU in (insert location) and limited to this location, has tested positive for COVID-19.
Due to privacy laws, we are unable to share the identity of the individual.
The campus areas in which that person visited last week are being thoroughly cleaned. It is advised that anyone in these areas of campus begin to immediately self-monitor (check temperature twice a day and watch for symptoms of COVID-19) and recommended they wear a cloth face covering when around others. If you develop any COVID-19 symptoms, please immediately isolate yourself and consult your health care provider and contact your employment supervisor or for students, the Vice President for Student Affairs Office.
Everyone on campus is encouraged to practice good hygiene, wear a cloth face covering, social distance, and take preventative steps in order to stop and slow the spread of COVID-19.
Today’s message is a reminder that we must remain vigilant as we move forward Re-opening the University.
Our campus community is dependent on all of us and looking out for one another. We are truly in this together. Please check with your supervisor(s)(employees) or the Vice President for Student Affairs Office (students) if you have any questions or concerns.
For faculty or staff who may be struggling with the uncertainty of the ongoing pandemic, our Employee Assistance Program is available. For students, the Student Health Clinic and Counseling Services is offering remote counseling sessions. For further information on COVID-19, visit www.sdstate.edu/covid-19.
COVID-19 Response Team