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SDSU Aviation COVID Policies

SDSU Aviation COVID-19 Policies Summer 2020

COVID-19 CORONAVIRUS MITIGATION

July 1, 2020

In response to the COVID-19 pandemic and effective immediately upon approval, this document serves as an addendum to the SDSU Aviation Education program standard operating procedures and was developed in concordance with South Dakota Department of Health and FAA guidelines. References are:

  • South Dakota Department of Health
  • CDC guidelines
  • FAA guidance
    https://www.faa.gov/coronavirus/guidance_resources/
    https://www.faa.gov/other_visit/aviation_industry/airline_operators/airline_safety/safo/all_safos/media/2020/SAFO20009.pdf
  • Cybersecurity and Infrastructure Security Agency
  • Purpose
    • This document contains the policies and procedures for the protection of South Dakota State University personnel during all aviation operations.
  • Applicability
    • This document is applicable to all employees, students and visitors at the SDSU aviation facility until further notice.
  • Designated Administrators 
    • The designated administrators for this document are the aviation facilities manager and the assistant aviation facilities manager.
  • Terms and Definitions 
    • The following terms, acronyms and definitions are used in this procedure:
      • PPE: personal protective equipment,
      • CFI: certified flight instructor,
      • FBO: fixed-based operator, and
      • G1000: display screen for airplane avionics found in simulator and on aircraft.
  • Policies and procedures
    • 5.1 Disinfection and Cleaning
      • SDSU airport facility:
        • SDSU cleaning crew responsibility:
          • Managed by SDSU Facilities and Services;
          • Cleans office space, common room and bathrooms twice a week; and
          • Wipes surfaces, vacuums and sanitizes.
        • Pheasant’s Fury responsibility:
          • Managed by Pheasant’s Fury FBO;
          • Removes trash daily;
          • Cleans bathrooms and surfaces daily; and
          • Sanitizes and wipes door handles daily.
        • CFI Responsibility:
          • Clean surfaces and chairs in briefing rooms before and after use with disinfectant wipes or CDC recommended disinfectants;
          • Wipe computer monitor, keyboards and mouse before and after use.
          • Wipe tables/desk before and after use with disinfectant wipes;
          • Wash hands before and after meetings or instruction, utilizing CDC guidelines; and
          • Wipe desk operations radio before and after every use with disinfectant wipes.
      • Simulator
        • Disinfectant wipes along with a cleaning solution of a 70/30 mix of isopropyl alcohol and water are provided in the simulator room.
          • This solution should be used to wipe the following items before and after use in order to provide protection for everyone who will be in contact with those devices:
            • Table;
            • Keyboard;
            • Mouse; and
            • All simulator components, with the exception of the G1000 screen.
          • After the simulator is used and cleaned the instructor will certify the cleanliness of the space by signing the cleaning log attached next to the door of the simulator room.
      • Aircraft 
        • All high-touch surfaces inside and outside the aircraft will be thoroughly cleaned and sanitized before and after each flight.
        • Rags, disposable gloves and a cleaning solution of a 70/30 mix of isopropyl alcohol and water are provided at the door of the hangar.
        • All CFIs and students will be issued their own pair of safety glasses. It will be the individual’s responsibility to keep and maintain these glasses for use.
        • Instructors and students should retrieve the spray bottle, gloves and rags prior to preflight procedures. When the aircraft is cleaned the gloves will be disposed and the rags placed in the labeled "used rag" bucket for washing/sanitizing.
          • Prior to beginning sanitation procedures, students and CFIs will don PPE (gloves and safety glasses).
          • Cleaning points of the aircraft (refer to checklist provided in aircraft can) include but are not limited to:
            • Aircraft door handles;
            • Remove and clean
              • Pitot tube cover,
              • AOA mast cover and
              • Cowl plugs;
            • Baggage door latch;
            • Push bar handle;
            • Left elevator;
            • Base of the rudder;
            • Rear tie down strap;
            • Right elevator;
            • Elevator trim tab;
            • Right wheel chock;
            • Right flap;
            • Right aileron;
            • Right tie down strap;
            • Right wing strut (where hands touch during pushback);
            • Co-pilot step grab handle;
            • Right fuel cap;
            • Oil door;
            • Oil cap;
            • Propeller touch points;
            • Pilot step grab handle;
            • Left fuel cap;
            • Left wing strut (where hands touch during pushback);
            • Left tie down strap;
            • Left aileron;
            • Left flap and
            • Left wheel chock.
          • Do not spray or wipe the G1000 screens.
          • Gloves will be discarded after sanitizing the aircraft in the on-ramp trash cans.
      • FAA Testing Center
        • Access to the testing center room will only be granted by test administrators and is only for those testing.
        • Testing will be limited to two test takers at a time to maximize social distancing requirements.
        • Individuals are required to follow the current university and SDBOR face covering protocols.
        • The testing center will be cleaned and sanitized before and after by the test taker under the supervision of the administrator.
          • Areas to be wiped within the testing center include but are not limited to:
            • Desk,
            • Computer,
            • Keyboard,
            • Mouse and
            • Any other items touched.
    • 5.2.1 Social Distancing
      • The airport will limit gatherings to 10 or fewer students and/or CFIs in one area.
        • Those without a scheduled ground session or flight will not be allowed to enter the airport.
        • It is recommended that when not flying, all personnel maintain a physical distance of 6 feet.
        • Individuals are required to follow the current university and SDBOR face covering protocols.
        • Briefing room tables and chairs will be spread out to maintain the 6-foot distance.
      • No visitors or guests will be allowed in the SDSU aviation facility or aircraft at any time without prior approval of the airport manager or the assistant airport manager.
    • 5.2.2. Personal Hygiene
      • Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow and immediately wash your hands.
      • Wash your hands with soap and water for at least 20 seconds, immediately upon entering the building.
      • Avoid touching your face.
      • Avoid close contact with people who are ill.
      • If soap and water are not readily available, use a hand sanitizer provided at various locations around the airport building and rub them until they are dry.
      • You will not share safety glasses (one set provided to each student) or headsets (individually procured) with anyone else.
      • Individuals are required to follow the current university and SDBOR face covering protocols.
        https://www.faa.gov/other_visit/aviation_industry/airline_operators/airline_safety/safo/all_safos/media/2020/SAFO20009.pdf
    • 5.2.3. Building Entry Procedures
      • Before arriving at the airport, all students and CFIs should take the Aviation Student Health Questionnaire. If you answered yes to any of the questions you should stay home and not fly. See attachment 2, which mirrors what the FAA and CDC recommend and expect within the industry.  
        https://www.faa.gov/other_visit/aviation_industry/airline_operators/airline_safety/safo/all_safos/media/2020/SAFO20009.pdf
      • Upon entering the Pheasant’s Fury FBO, you are encouraged to wash your hands with soap and water for at least 20 seconds.
      • Proceed to the hold short line marked with yellow tape at the entry door to the SDSU side of the airport.
        • You should affirm to a CFI or staff member that you have completed your student health questionnaire and that you do not have a fever or symptoms associated with COVID-19.
        • A signature stating that you have read and understand all SDSU aviation sanitation and health procedures will also be required at that time.
        • Once these checks are complete, you will be allowed access to the airport where it is recommended that you maintain a 6-foot physical distance.
        • Individuals are required to follow the current university and SDBOR face covering protocols.
    • 5.3 Contingency Procedures
      • If at any point, any member of the SDSU flight school community (student, flight instructor, faculty or staff) contracts COVID-19, all flight school operations will be evaluated. This includes procedures for appropriate action related to cleaning and disinfecting, as well as university notification protocols.
        Failure to honestly answer the student health questionnaire or to disregard cleaning and social distancing procedures may result in a student conduct hearing and associated consequences.
    • 5.4 Acknowledgement of Risk
      • Students and instructors who are seeking flight hours for academic credit and/or pursuit of professional certifications will sign the South Dakota State University Student Acknowledgement of Risk and SDSU Responsibilities. (See Attachment 3)

Attachment 1:

Cleaning points for the simulator

Cleaning points for the simulator


Attachment 2:

SDSU Aviation Training Health Screening Protocol

Adopted May 28, 2020

In order to protect the health and safety of our students, instructors and the community, all flight students and certified flight instructors should complete the following questionnaire before arriving at the airport. IF YOU CANNOT ANSWER EACH QUESTION AFFIRMATIVELY (WITH A YES), YOU SHOULD NOT GO TO THE BROOKINGS AIRPORT. FOLLOW THE GUIDANCE BELOW.

PLEASE ANSWER EACH OF THE FOLLOWING QUESTIONS:

  1. Have you traveled internationally in the last 14 days?
     
  2. Have you had contact with anyone with confirmed COVID-19 in the last 14 days?

    If you answered YES to Question 1 and/or 2

    1. YOU SHOULD NOT GO TO THE AIRPORT, IT IS RECOMMENDED YOU CONTACT YOUR INSTRUCTOR (OR YOUR STUDENT) AND CANCEL YOUR TRAINING FLIGHT OR SIM.
    2. EMAIL OR CALL DEB VIGDAL AND TELL HER YOUR TRAINING FLIGHT OR SIMULATOR SESSION HAS BEEN CANCELED.
  3. Have you had ANY of these symptoms in the last 14 days?
    Fever greater than 100,
    Difficulty breathing,
    Congestion or
    Persistent Cough?
     
  4. Are you currently experiencing fever over 100, difficulty breathing or cough?

    If you answered YES to questions 3 OR 4:

    1. YOU SHOULD NOT GO TO THE AIRPORT, CONTACT YOUR INSTRUCTOR (OR YOUR STUDENT) TO CANCEL YOUR TRAINING FLIGHT OR SIM.
    2. EMAIL OR CALL DEB VIGDAL AND TELL HER YOUR TRAINING FLIGHT OR SIMULATOR SESSION HAS BEEN CANCELED.
    3. YOU SHOULD CONTACT YOUR HEALTH CARE PROVIDER RIGHT NOW. PLEASE DO SO IMMEDIATELY FOR FURTHER GUIDANCE. IF YOU ARE SEEKING TREATMENT FOR COVID-19 AT BROOKINGS HEALTH SYSTEM’S EMERGENCY DEPARTMENT CALL 605-696-9000.

 

IF YOU ANSWERED NO TO ALL FOUR QUESTIONS, YOU ARE CLEARED FOR TODAY’S TRAINING FLIGHT AND MAY PROCEED TO THE AIRPORT. YOU WILL BE ASKED TO VERIFY THAT YOU HAVE COMPLETED THIS SCREENING PROTOCOL.


Attachment 3:

South Dakota State University (SDSU)

Student Acknowledgement of Risk and SDSU Responsibilities

Required In-Person Internship, Clinical or Other Experiential Learning Opportunity (ELOs)

BY MY SIGNATURE BELOW:

  • I acknowledge and understand that I will be participating in Aviation Instruction at the SDSU Aviation Hangar and Training Center from ___________ ­­­­­ to __________ while an unprecedented transmission of cardio-respiratory illness known as COVID-19 is ongoing. National and state authorities have declared COVID-19 a public health emergency and the World Health Organization has declared COVID-19 a global pandemic.
  • I acknowledge COVID-19’s serious risks, including COVID-19’s potential to cause serious illness, disability and death in any person, which are increased by COVID-19’s highly infectious nature, the extent it survives on surfaces and spreads to individuals, the lack of an available vaccine and the inability to maintain a physical distance of 6 feet while in an aircraft. These serious risks greatly increase for people with the following health factors: 65 years of age or older; chronic lung disease or asthma; serious heart condition; immune-compromised through smoking, cancer treatment, bone marrow or organ transplantation; diseases such as HIV or AIDS; prolonged use of immune weakening medications; severe obesity; diabetes; chronic kidney disease; and liver disease.
  • I assert that the activity cannot be completed in an alternative academic method approved by the accrediting and certifying bodies for my degree program, and I understand that by entering onto the activity premises, despite all protective measures, I may become infected with COVID-19, and I agree that I cannot rely on any SDSU policy, personnel, act or omission to protect me from COVID-19, nor do I hold SDSU to have any health care or public health responsibility for my care unless, and only to the limited and direct extent, I obtain health care from SDSU's Student Health Clinic and Counseling Services.
  • I understand and acknowledge that given the above personal risks, I am responsible for reviewing, understanding and following current Centers for Disease Control and Prevention (CDC) guidance related to activity; to use good personal judgment and exercise caution during activity; to comply with all applicable laws, regulations and policy while engaged in activity; and to follow social distancing guidelines of 6 feet or more between myself and others where possible.

Lastly, by my signature below, I certify that I am fully aware of the significant risks and responsibilities associated with activity; I have read and understand this document and its significance; I choose to sign this document voluntarily and of my own free will without any inducement, assurance or guarantee being made; and I am at least 18 years of age, or if I am under age 18, my parent/legal guardian has signed this form on my behalf.

Print Student Name:

Email:

Signature:

Date:

For Minors: The minor and parent or guardian hereby consent to receive any medical treatment that may be deemed advisable in the event of injury, accident or illness during this activity.

 

Name of Parent or Guardian:

Relationship:

Signature:

Date:

Phone Number:

Email:

(initial):    I represent that I have sole legal custody of or am the sole parent/guardian authorized to execute in full this acknowledgment.