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Hosting Events

Events Update

Posted November 17, 2020, in effect until further notice.

Due to the increase in COVID-19 cases and hospitalization rates both in Brookings County and statewide, substantial community spread status in Brookings and other counties, and in an effort to slow potential transmission, effective Monday, Nov. 16, 2020, and reviewed on an ongoing basis, the SDSU COVID Response Team is adhering to the following event limitations:

  • Events are limited to those essential to deployment of the SDSU mission regardless of the number of participants;
  • All non-essential events are recommended to move to virtual events where possible;
  • Approval of SDSU-sponsored event travel is limited to activities that are essential to the SDSU mission;
  • SDSU mission-essential indoor events or activities remain limited to adjusted COVID facility capacities, with preference to no more than 120 participants in indoor venues;
  • Non-SDSU, but SDSU mission-essential events, as defined in the JRB Event Protocols, continue to require COVID Response Team review and approval. No events for external groups with more than 60 participants will be approved, regardless of adjusted COVID capacity or internal or external location;
  • Previously approved group activities that have not yet occurred and which are not aligned with these provisions will be revoked, placed on hold, or deferred until conditions change;
  • Limitations do not affect NCAA Intercollegiate Athletics programming, which have separate, more stringent COVID protocols established in accordance with NCAA requirements.

Individuals should continue to follow the SDSU JacksRBack Event Protocols and seek approval from COVID Response Team for events when necessary. Please be aware that COVID Response Team large group event exception approvals are conditional and may be modified based on changes in the COVID situation.

This is an evolving situation, and the COVID Response Team will monitor community transmission levels and may lift these limitations earlier if community transmission levels decrease. The COVID Response Team may also impose future more restrictive measures based on the situation.  Please continue to watch for communications from this team and/or modify plans accordingly and resubmit. Thank you for your cooperation during this difficult and uncertain time.

Events during COVID-19

The health and safety of SDSU students, faculty, staff and visitors are top priority as South Dakota State University events resume on campus. As a result, we are taking additional precautions to allow the collaborations and connections achieved through events, to continue to take place safely and responsibly.

COVID-19 Event Definitions

Event: During this time an "event" is defined as any planned gathering of attendees, either indoors or outdoors, regardless of the number of attendees that is considered a special public or social occasion and is not an integrated part of a unit's routine campus operations. This definition also includes the performing arts performances and athletic competitions.

Non-SDSU Event: Any event that is not sponsored by SDSU or an affiliated organization to SDSU. Facilities with shared interest with a non-SDSU entity would be considered an SDSU event for this definition (i.e. the Oscar Larsen Performing Arts Center is shared between the City, Brookings School District and SDSU).

Interactive Events: An interactive event occurs when participants do not have a designated “space” to occupy, movement around the event facility is unrestricted or has minimal restrictions and high levels of interaction with others is a core component of the event. Examples of interactive events includes but is not limited to receptions, banquets, dances, social programs, open houses, fairs (career, academic, club, community, etc.), tailgating, parades and the like.

Stationary Events: A stationary event occurs when participants, upon entry into the event facility, go to a seat or space where they remain for the duration of the event. Upon event conclusion, participants exit the facility. This type of event most closely mirrors the traditional academic classroom setting. Examples of stationary events includes but is not limited to a lecture, a panel presentation, a pinning/hooding ceremony, convocation, concert, a theater production, an athletic competition, etc.