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Frequently Asked Questions

COVID-19 Monitoring, Symptoms, Tests and Protocols

How does COVID-19 spread?

COVID-19 is thought to spread mainly through close contact from person-to-person. Some people without symptoms may be able to spread the virus. We are still learning about how the virus spreads and the severity of illness it causes.

More information is available on the CDC website.

How do you help to avoid the spread of COVID-19?

The best way to prevent illness is to avoid being exposed to the virus. Everyone should wash their hands often, avoid close contact, cover your mouth and nose with a mask when around others, cover coughs and sneezes, clean and disinfect and monitor your health daily.

More information is available on the CDC website.

Should employees monitor for COVID-19 symptoms before coming to work?

Yes - SDSU requests that employees returning to campus self-screen for symptoms of COVID-19 before coming to work. Employees who have been instructed to return to the workplace should self-monitor symptoms. At this time, these symptoms may include one or more of the following: cough, shortness of breath or difficulty breathing, fever, chills, repeated shaking with chills, runny nose or new sinus congestion, muscle pain, headache, sore throat, fatigue and loss of taste or smell.

Will employees’ temperatures be taken at their arrival to the worksite?

In general, SDSU will not be monitoring employee temperatures. However, employees should alert their supervisors to any illness they experience and remain at home through the duration of their illness. The determination of whether employees will be allowed to work remotely will be made on a case-by-case basis and dependent on business necessity. Proper leave request procedures must be followed by employees. In some locations that involve direct health care to patients, employee temperatures may be monitored.

If I experience any symptoms, should I come to work?

NO! If you experience these symptoms, or are just not feeling well, DO NOT come to work and notify your supervisor as appropriate and contact your health care provider. Work with your supervisor, and if necessary, Human Resources to develop a plan on utilizing sick leave or working remotely.

Is there a symptom checker I should use?

Apple Inc. and the CDC partnered to develop this online symptom checker to assist with evaluating symptoms.

What if I get sick?
SDSU has processes in place for when faculty, staff, students or visitors get sick. View the different processes for when an individual at SDSU experiences symptoms of COVID-19, has presumptive, inconclusive, or a confirmed COVID-19 test.
Am I required to tell my supervisor if I test positive for COVID-19?

Employees must inform their supervisors or HR if they test positive for COVID-19, and notification of colleagues or people with whom they came into contact may be required. In addition, Facilities and Services employees will sanitize the worksite for any on-campus employee who tests positive for COVID-19.

What if I have been in contact with someone who is sick?
There are processes in place for when an individual at SDSU has been exposed to a presumptive, inconclusive or confirmed COVID-19 test.
What if there is a confirmed case on campus?

View the SDSU Protocol Communicating Presumptive/Positive COVID-19 Tests for important information regarding when an individual at SDSU experiences symptoms of COVID-19, has presumptive, inconclusive or confirmed COVID-19 Test, or has been exposed to presumptive, inconclusive or confirmed COVID-19 Test.

Will there be COVID-19 testing for students?

Yes - Drive-thru/walk-thru testing is available Monday through Friday from 9:30 a.m. to 2:30 p.m. and Saturday & Sunday from 10 a.m. to 2 p.m. for all SDSU students free of charge. SDSU students do not need an invite to be tested.

Is drive-thru testing available on campus for students?

Updated Nov. 16, 2020

Yes - Drive-thru/walk-thru testing is available Monday through Thursday from 9:30 a.m. to 2:30 p.m. and Saturday & Sunday from 10 a.m. to 2 p.m. for all SDSU students free of charge. SDSU students do not need an invite to be tested.

Location
The west concourse of Dana J. Dykhouse Stadium. Students will be able to drive their vehicles to the west side of the stadium and enter the concourse in their vehicle from the north. Sampling for testing will be done inside the stadium. Walk-up service will also be available in the same area of the west concourse.

Current Hours
Monday – Friday: 9:30 a.m. – 2:30 p.m.
Saturday & Sunday: 10 a.m. – 2 p.m.

Thanksgiving Break Hours
Wednesday, Nov. 25: 9 a.m. – Noon
Thursday, Nov. 26 to Sunday, Nov. 29: Closed

End of Semester Hours
Monday, Nov. 30 to Tuesday, Dec. 8:  9 a.m. – Noon

Will the campus be notified of a positive case involving anyone who has attended class on the Brookings campus, visited the Brookings campus, or lives on the Brookings campus?

South Dakota State University complies with the requirements of all applicable laws to make the campus aware of health and safety issues that place them at risk, as well as privacy and compliance requirements. SDSU cooperates with the SD DOH. Not all positive COVID-19 tests require the entire university to be notified. Such information would only be shared with parties who need to know, e.g., people in close contact with the person who tested positive. In fact, the SD Department of Health (SD DOH)—not SDSU—reaches out directly to those affected in order to do contact tracing, etc. Not all people affiliated with SDSU who test positive for COVID-19 pose an infection threat for people on SDSU’s campus. 

In cases where exposure to a person who tested positive for COVID-19 may have occurred on a larger scale, e.g., in a commonly used classroom, SDSU may send a message to the entire campus community or a particular unit or department. Such a message would inform those audiences that someone tested positive for COVID-19, that specific physical areas of exposure have been thoroughly sanitized, and that those who suspect they may have been exposed should be even more vigilant in self-monitoring and adhering to all CDC guidelines among those who would have potentially been exposed. Personally identifiable medical information is subject to privacy rules and regulations and will be kept confidential in conformity therewith.

Official statistics about COVID-19 in South Dakota are maintained online by the official public health agency, the SD DOH.

Do supervisors have the authority to send someone home who appears sick or with symptoms? If so, is the employee required to use leave or take leave without pay?

It is critical that employees self-monitor, self-screen and stay home if they are feeling ill. Supervisors may direct employees not to report for work if they are ill, to leave at the first sign of becoming ill, or at any time the supervisor has a reasonable belief that the employee is or was exposed to COVID-19. Employees who are asked not to report to their worksite due to illness and are unable to work remotely, will need to utilize paid leave, comp time or leave without pay; paid COVID-19 related administrative leave will not be provided. Qualified employees may also work with HR to access emergency sick, FFCRA or FMLA leave or protections under ADA. If an employee refuses the supervisor’s request, the supervisor may require a medical certification per ARSD 55:09:04:18.

Is a workplace illness like COVID-19 covered by worker’s compensation?

Generally, no.


Isolation and Quarantine

What is the difference between isolation and quarantine?

Isolation is for people who are COVID-19 positive or already sick.

Quarantine is for people who are not sick, are a close contact to a positive and have been exposed.

What are the requirements for isolation?

Isolation is for people who are COVID-19 positive or already sick.

Isolation separates and restricts the movement of sick people so they can’t spread COVID-19.

Isolation in a home means separating yourself from others in the household.

A sick person isolating at home should seek medical treatment if unable to manage symptoms.

Isolation is usually voluntary, but in a public health emergency, officials have the authority to isolate people who are sick.

Stop isolation ONLY if you have had NO fever for at least 24 hours; AND have symptom improvement; AND at least 10 days have passed since your symptoms first appeared.

What are the requirements for quarantine?

Quarantine is for people who are not sick, are a close contact to a positive and have been exposed.

Quarantined people may or may not become sick.

Quarantined people should stay at home or another location so they don’t knowingly spread the disease.

If you are quarantined and you become ill, you can seek medical treatment from a healthcare provider.

Quarantine can be voluntary, but in a public health emergency, officials have the authority to quarantine people who have been exposed to an infectious disease.


Face Coverings

South Dakota State University requires face coverings in all public indoor spaces on campus (Level 3) until further notice. Exceptions to the policy can be found in the SDSU's COVID-19 Face Covering Protocol.

What are the face covering protocols?

The board’s protocol, which applies to all students, staff, faculty and campus visitors, provides for four differentiated levels of response: Level 1, Level 2, Level 3 and Level 4.

For more information on the requirements, please review the following:

What is the current level for face coverings?

South Dakota State University is currently in LEVEL 3.

Will SDSU provide me with cloth face coverings?
Faculty and staff will receive two cloth face coverings as part of their JacksRBack kit when returning to campus this fall. (Priority will be given to full-time, benefit-eligible employees first.)
Do faculty and students have to wear face coverings in classrooms where plastic shields are in place?

Yes. The plastic shield does not replace the requirement for a face covering. The plastic shields are an additional safety item.

A face shield is primarily used for eye protection for the person wearing it. At this time, it is not known what level of protection a face shield provides to people nearby from the spray of respiratory droplets from the wearer. There is currently not enough evidence to support the effectiveness of face shields for source control. Therefore, CDC does not currently recommend use of face shields as a substitute for masks.

CDC guidance on face shields.

What if a mask can absolutely not be used due to certain accommodations?

Wearing a mask may not be feasible in every situation for some people. For example, people who are deaf or hard of hearing, or those who care for or interact with a person who is hearing impaired. Here are some considerations for individuals who must wear a face shield instead of a mask.

Although evidence on face shields is limited, the available data suggest that the following face shields may provide better source control than others:

  • Face shields that wrap around the sides of the wearer’s face and extend below the chin;
  • Hooded face shields;
  • Face shield wearers should wash their hands before and after removing the face shield and avoid touching their eyes, nose and mouth when removing it.
  • Disposable face shields should only be worn for a single use and disposed of according to manufacturer instructions.
  • Reusable face shields should be cleaned and disinfected after each use according to manufacturer instructions or by following CDC face shield cleaning instructions.

Some examples that fit the criteria of Face shields that may provide better source control than others. The first two are better than the third but the first one is extremely expensive. Humanity ShieldMIT COVID Face ShieldAmazon

How will face coverings be enforced?

There are people who may not be able to wear the same type of face coverings for a variety of reasons, or there may be a lawful exception to face coverings use, and you may not be able to tell why just by looking at a person.

First, individuals will be asked to comply with the protocol by an SDSU official and directed to resources to obtain a cloth face covering. If an individual fails to respond, the individual will be asked to leave the area and the appropriate SDSU conduct process will be invoked, depending on the individual’s status as a student, employee or visitor.

What face covering exemptions are currently allowed?

Face coverings exemptions will be allowed under the following scenarios:

  • When alone in a private office or enclosed study area;
  • When inside campus residence hall rooms or apartments; however, face coverings are still required in common areas such as hallways, common restrooms and when visiting other rooms;
  • Individuals exercising, training or practicing in the Miller Wellness Center and intercollegiate athletic facilities, except as required for conference compliance, may remove the cloth face covering while under physical exertion or in other situations where wearing a mask compromises their safety and welfare;
  • Persons engaged in other activities that make wearing a face covering impractical, such as playing an instrument, singing, performing in a theater production, eating and/or drinking;
  • In instances or spaces (such as welding labs, nursing labs, etc.) in which other requirement for personal protective equipment (PPE) make it either impractical or unsafe to wear an additional face covering;
  • When alone in a state vehicle or utility vehicle; and
  • Children under the age of five and those who cannot physically remove a face covering without assistance, or those who have requested and received a necessary accommodation are not required to wear face coverings. All children between the ages of two and four, however, are strongly encouraged to wear a face covering. Children under the age of two should not wear a face covering.
Have additional questions regarding face coverings?

Visit the Face Coverings Q&A page.


Academic Calendar Changes

The Board of Regents approved a compressed fall semester and three holidays - Labor Day (September 7), Native American Day (October 12) and Veterans Day (November 11) will be class days. This compressed calendar means that all categories of employees are scheduled to work during these dates and the holidays will be observed on different dates. The campus will be open, classes will be held, and all services will be provided on September 7, October 12 and November 11. The holidays are scheduled to be observed and campus will be closed on December 28, 29 and 30. Adjustments have been made to the timekeeping system.  

I do not work in an academic unit. Does the reassignment of the three holidays apply to me?

Yes. The reassignment of holidays applies to all employees.

Is it allowable to not work the normal holidays and work December 28, 29 and 30?

No. Employees/Supervisors cannot select a different day to observe the holiday other than December 28, 29 and 30.

I am not eligible for holiday pay, am I able to work December 28, 29 and 30?

No.  Campus will be closed December 28, 29 and 30. Only essential staff will be allowed to work December 28, 29 and 30.

If I had plans to not work on September 7, October 12 or November 11, can I still have the day off?

Yes. Employees may take properly approved annual leave, family leave (if appropriate), or properly approved leave without pay on September 7, October 12 and November 11.

I am a new hire and I do not have leave accrued, but need to be gone on September 7, October 12 or November 11. What type of leave do I take?

If leave balances are not sufficient, the employee would take properly approved leave without pay if they are not able to work September 7, October 12 or November 11.

I am planning to end employment on October 21. Will I get paid for Labor Day and Native American Day holidays?

Yes, because you will have earned the holiday pay on the date of the holiday.

 

 I started work on October 22nd.  Will I get paid for December 28th and 29th?

No. Because the employee did not earn the September 7 (Labor Day) nor the October 12 (Native American Day) holidays and would not be paid when it is observed in December.  However, they may use any eligible leave for those days. Otherwise, the employee will be in a LWOP status.

If I am required to work December 28, 29 and 30, what pay will I receive?

Hourly or overtime eligible employees will be paid regular hours worked plus up to 8 hours per day of holiday pay if required to work December 28, 29 and 30. Salaried or overtime ineligible employees will receive their normal pay.

Will campus be open on December 31?

Yes, campus will be open on December 31, 2020.

 

Since the campus is open on December 31, do all offices need to be staffed?

Yes, supervisors should schedule staff accordingly to maintain continuity of service.

 

 If I had plans to not work on December 31, can I still have the day off?

Yes.  Employees may take properly approved leave or follow remote work policies on December 31.

 

Who is eligible for holiday pay?

All leave accruing employees are eligible for holiday pay. An employee must work one day or use a day of leave in the work week that a holiday falls to be eligible for holiday pay.

If I am properly deemed an essential employee for December 28, 29 and 30 and I am exempt from overtime (salaried) will I be able to take alternate days off?

Yes. If you are deemed essential, and you are required to work on any of those days, you will be able to take the same number of days off anytime during the same pay period after the 30. The alternate date(s) have to be approved by your supervisor to ensure continuity of operations.

How does this impact 9-month Faculty?

Faculty are considered essential employees for academic instruction and have been designated as such by the Board of Regents for the fall 2020 compressed academic calendar. The compressed academic calendar allows for a report date closer to the beginning of classes and transfers holidays observance to after the end of the class schedule. 9-month faculty continue to be compensated during this period of time and receive the observance of the holidays at the designated time. If a qualifying faculty member discontinues employment after accruing holiday pay, they will be compensated appropriately during final compensation payout.


Spring 2021 Academic Calendar

Are there changes to the academic calendar for the spring 2021 semester?

Spring 2021 Semester to Proceed as Planned

The South Dakota Board of Regents agreed to maintain a spring semester calendar of 77 class days for the six public universities, with the academic term beginning Monday, Jan. 11, 2021, and concluding Friday, May 7, 2021.

Read the full spring 2021 semester calendar release
View the 2020-2021 Academic Calendar

 


Job Duties

Why have my job duties changed?

As some employees will continue to be absent, it is important to remain flexible and assist colleagues in maintaining the operation of the department. As such, you may be asked to perform duties that are not normally part of your job description. Supervisors are working closely with HR to ensure that employees are being compensated in accordance with their duties. This does not mean all employees who perform different duties will see a change in compensation, but that those being asked to perform higher market value duties will be paid accordingly.

What if I come back to work on campus and there is not enough work to do?

The goal of the JacksRBack initiative does not include bringing everyone back just to have them back on campus. The goal is to return employees to productivity and resume services as appropriate that have been disrupted by the COVID-19 pandemic. Supervisors will be asking employees to return to campus if there is work that needs to be done on location. If an employee finds that there is not enough work to do, they should let their supervisor know so that adjustments can be made.

If there is no work for me to perform, whether on campus or remotely, is my job subject to layoff?

If there is no work available, we will look for work through the SDSU Works program. If no work is identified, then you have the ability to utilize any paid leave that is available to you. Per SDBOR policy, all positions are eligible for reduction in force, layoff or furlough depending on the situation and following all applicable rules. 

Why have my work hours and/or location been altered? When will they return to normal? Will I be paid additional money for working night or weekend hours?

Supervisors are taking measures to manage physical distancing and prevent situations where employees are required to come within close proximity of others, or to utilize spaces where others have been before sanitation can occur. Such measures include staggering work schedules and physical adjustments to workspaces. Traditional cubicles and other barriers in an office setting provide distancing; however, other modifications to workspaces may be needed to reduce or eliminate contact and maintain physical distancing, such as from cubicle openings. In addition, employee schedules have been staggered to reduce the number of people who are present in buildings or on worksites at any given time.

CSA employees who are required to work nights and weekends may qualify for night differential. Employees should direct any related questions to their supervisor or HR.


Working Remotely

Do I have to come back to campus if I am able and willing to work remotely and have been successfully working remotely for several weeks?

Supervisors may determine that it is appropriate to continue with remote work arrangements when the employee is being productive and effective in their role.

My colleagues are still working remotely, why am I being asked to return to my worksite?

Supervisors carefully evaluate employee positions, SDSU and departmental needs prior to determining employee work locations. Consideration is given to assigned duties, physical distancing concerns, the need for customer service, identified employee health concerns, proximity and access to exits, available workspace and several additional factors. Supervisors were also asked to consider the quality and quantity of work that has been completed remotely and compare to work previously conducted at the worksite.

I am an employee who is in the high-risk category for COVID-19 or I have a family member who is at a high risk. Can I continue to work remotely or take administrative leave?

High-risk employees should take the appropriate steps to protect themselves. SDSU will take every step possible to provide such employees the opportunity to continue to work from home. Administrative leave coverage ended when Gov. Noem’s Executive Order expired May 31, 2020. After COVID-19 related administrative leave is no longer available, vacation, sick leave and available comp time may be used to supplement hours worked. The ability to work remotely is dependent on a number of factors including the employee’s position and the type of work needed to be completed.

In the case of health care and emergency response employees who are in the high-risk population, work with HR to determine appropriate steps including adjusting work assignments to provide more protection or isolation. Where this is not possible, the supervisor and HR will follow FMLA and ADA determination protocols, as well as, access to vacation and sick leave.

Supervisors will not inquire about the employee’s level of risk nor will they assume a risk exists. Employees will be granted opportunities to share their health concerns, if desired, and all medical information will be maintained in a confidential manner. Supervisors will direct employees who require assistance or accommodations to HR.

Visit the Families First Coronavirus Response Act FAQ page regarding additional leave information.


Childcare

Many employees without child care have used administrative leave. If I am unable to secure child care, can I continue to use COVID-19 related administrative leave after May 31, 2020?

Although administrative leave will not be generally available after May 31, 2020, SDSU will continue to be flexible with employee scheduling and work hours, to the extent possible. Emergency sick leave and Family First Corona Recovery Act (FFCRA) leave may be available to help offset the hours required for child care. This can be supplemented with vacation or sick leave to reduce the number of their own hours the employee must use. Qualifying employees may also take leave in accordance with FMLA. When FFCRA leave is depleted, employees may be eligible to use qualifying sick or vacation leave, until exhausted. Employees may also inquire with their supervisors regarding the possibility of adopting an alternative work schedule per SDBOR Policy 4:39.

Health care and emergency response employees, who are exempt from access to emergency sick leave and FFCRA leave, may be provided administrative leave through May 31, 2020, in some cases. SDSU will continue to be flexible to cover required shifts and allow employees to care for family members as needed.

Can I bring my child to work with me?

As physical distancing remains important, employees are being directed to avoid inviting personal visitors into the workplace. The goal is to decrease the amount of foot traffic and the chance of exposure. Note that in addition, SDBOR Policy 4:41 (Disruption of Workplace Setting) offers specific direction and guidelines regarding children in the workplace.


Cleaning, Sanitization and Preventative Measures

Can I request my workspace be sanitized by Facilities and Services?

Department leaders may request Facilities and Services to conduct a deep cleaning of areas, and the request will be granted based on need. Requests may be made via the customer service desk through a work order. As the number of individuals on campus has been limited for many weeks, sanitization of most areas is not necessary as a preventative measure. Following the work from home directive in March, all campus facilities were sanitized. All public areas will be deep cleaned on a regular basis. To the degree possible, Facilities and Services will sanitize the workspace of any employee who tests positive for COVID-19.

What is the process to request supplies to prepare our workplaces to open for staff and the public? Examples: hand sanitizer stations or bottles of hand sanitizer for staff working directly with visitors.

SDSU has taken into consideration the limited availability of supplies when establishing the Return to Work Plan. Each department/unit must implement the general guidelines, identify risk levels in its department/unit settings and determine any appropriate control measures to implement. Facilities and services will assist with locating supplies for a sanitary and safe work environment. Employees should regularly clean frequently touched work surfaces such as telephones, computers and other equipment and vehicle steering wheels. Please contact Facilities and Services and refer to Facilities and Services guidance for information on supplies and coordination of any enhanced custodial needs.

Employees are required to utilize cleaning products approved by Facilities and Services or that are commercially produced, EPA approved and determined to adequately kill viruses and bacteria. Employees must refrain from utilizing homemade cleaning products as they may be ineffective in properly disinfecting commercial areas. In addition, it is important that employees refrain from relying on homemade hand sanitizers. Distilled spirits will not be allowed on campus for cleaning or other purposes, outside of use in accordance with SDSU policy. Employees should also be cognizant of how fumes from cleaning products affect others and avoid using cleaners that become irritants.

Can Human Resources help facilitate getting sneeze guards for our office?

Please contact HR to request sneeze guards for your office. It is important to remember Facilities and Services has limited resources and will prioritize work based on the priorities established by the Emergency Management Team. It is also important to point out that in leased spaces, SDSU is much more constrained in our ability to make changes, and administrators may need to also seek assistance from the landlord.

How frequently will public spaces be cleaned by Facilities and Services?

On-campus spaces will be sanitized in accordance with CDC guidelines. Supervisors of facilities not located on campus will work through their normal channels to ensure workspaces remain clean.

How often will high-traffic areas (class or meeting rooms/dining tables/restrooms) be sanitized?

Dining tables will be cleaned between individual patron use to the extent feasible in the University Student Union, at Larson Commons and at the various retail dining establishments operated on campus. High-traffic areas will be cleaned daily.


Events

Please review the SDSU JacksRBack Event Protocols page for important event information.

Hosting an Event

For information regarding hosting events, please visit the Hosting Events page.

Will we be able to host events on campus?

Events will be held virtually when in red COVID-19 status. When in orange and yellow COVID-19 status, event organizers should strongly consider virtual options for hosting events, and at a minimum, provide a virtual attendance option for individuals unable to participate in person. In green COVID-19 status, events may be held in person without pandemic restrictions.

When hosting events virtually, event managers should adhere to ADA and Web Accessibility Guidelines to include captioning of live and recorded events.

Are there different rules for SDSU sponsored events held off-site?
All SDSU-sponsored events, regardless of location, and non-SDSU sponsored events held on SDSU property, will follow, at a minimum, the protocols outlined in the Events plan.
For SDSU sponsored events held off-site, the SDSU entity hosting the event will follow SDSU event protocols and facility protocols. Where conflict arises, the SDSU entity will follow the more stringent of the protocols.
Can non-SDSU events be held on campus?

Non-SDSU events will follow the same protocols as SDSU-sponsored events.

Non-SDSU events will not be allowed in orange and red status without approval of COVID-19 Response Team and JacksRBack Task Force.

How will event reservations be prioritized?

Event space reservations should be prioritized as follows:

  1. Academic classes;
  2. Facility Owner (i.e. University Student Union: student organizations, Frost Arena: Athletics, OLPAC: School of Performing Arts, etc.);
  3. Admissions;
  4. Divisions, colleges and departments; and
  5. Non-SDSU individuals/entities.

*Where a conflict exists, date of reservation and this prioritization will be considered in determining the priority.

How many people can attend an event?

Pandemic Capacity Parameters:

  • Indoor facility pandemic capacity will be posted for each facility on site and available online.
  • Outdoor space pandemic capacity will be based upon 36 square feet per person to determine maximum number of individuals in a space. Maximum pandemic capacity will be available online.
  • No in-person event will exceed prepandemic maximum capacity (green); 120 individuals (yellow); 60 individuals (orange); or 0 individuals (red) but may be smaller based upon the pandemic capacity of the facility. Gatherings do have separate guidance regarding maximum number of individuals which can be found online.
    • Events exceeding these capacities will require prior approval by the SDSU COVID-19 Response Team and JacksRBack Task Force. Approval will require development of a full plan to mitigate risk which must be presented to the COVID-19 Response Team a minimum of two weeks prior to the event. The only exception will be athletic competitions and performing arts performances where the facility may hold a larger number of individuals and still adhere to the other protocols outlined in this plan.
  • Maximum attendee capacity will be maximum pandemic capacity minus number of staff required to manage the facility. How to determine capacity for an event:
    • What is the maximum pandemic capacity for the facility?
    • If food will be available, how many catering staff will be necessary to manage the event?
    • How many staff will be required to manage the facility under the events protocols (to include staff that will share the designated attendee space with attendees)?

* Student-athletes/coaches/trainers competing and performers/technicians will not be included in the maximum pandemic capacity for an athletic competition or performing arts performance.

Can we have food at our event?

Per standard protocol, ALL events involving food must be catered through the university-contracted food service provider, Aramark. It will have appropriate protocols in place to operate catering events in a safe manner during the pandemic.

Are there additional rules we need to follow for stationary events?

In addition to the above Protocols for University Events, the following will be adhered to for stationary events:

  • A minimum of 10 feet will be present between presenters and audience.
  • A Plexiglas barrier will be in place between the speaker and the audience, where practicable.
  • In some facilities, the first row of seating may not be available for use to maintain the 10 feet distance between the presenter and audience.
  • Efforts should be made to seat from the middle outward to minimize contact between attendees.
  • Social distancing is expected at all times during the event. Row seating will require 6 feet between rows and, in facilities where seating is fixed, one row will remain vacant between occupied rows.
  • A plan must be in place, and adhered to, to enter and exit the observing social distancing and adequate staff will be in place to direct individuals.
  • Signage will be clearly visible to direct traffic flow.
Are there additional rules we need to follow for interactive events?

In addition to the above Protocols for University Events, the following will be adhered to for interactive events:

  • Attempts to minimize interactions will be made where practicable.
  • Tracking of number of individuals in the facility at any given time will be required to manage capacity. Outdoor facilities that do not have entry and exit points will be exempt from this requirement, however capacity limits must still be followed.
  • Social distancing is expected at all times during the event.
  • Individuals are required to follow the current university and SDBOR face covering protocols.
  • Entry and exit points will be clearly designated within the facility observing social distancing with adequate staff will be in place to direct individuals. Outdoor facilities that do not have entry and exit points will be exempt from this requirement.
  • Signage will be clearly visible to promote SDSU guidelines and direct traffic flow.

Attending an Event on Campus

Are there any unique factors for attending an event on campus due to the COVID-19 pandemic?

All visitors attending events on SDSU property, will follow, at a minimum, the protocols outlined by SDSU

Do I need to do anything different when attending an event on campus due to the COVID-19 pandemic?
  • Receive and review information from event host.
  • The video below gives a quick glimpse of what to expect:
If I attend an event and later learn of an exposure to COVID-19, what do I need to do to report that to the university?

Returning to Work on Campus

 What will working on campus be like once I return? (Watch the video)
Can I refuse to attend in-person meetings or work gatherings if I am concerned for my health?

When possible, meetings should continue to be conducted via Zoom, for the foreseeable future. If in-person meetings are necessary, employees should remain at least 6 feet away from others in the room and are required to wear a cloth face covering. Employees may request that they be allowed to participate in such meetings remotely, which may be approved or denied on a case-by-case basis by the employee’s supervisor. In addition, employees in high-risk categories may decline to attend in-person meetings when they believe their health is at risk. (Request for Remote Work Location Due to COVID-19).

What if my supervisor/department head needs to be out of the office? Who is in charge?

Department heads are responsible for creating department continuity of operations plans that account for various scenarios, including a loss of access to workplace and employees. In such plans, supervisors designate a chain of command authorized to make decisions for the department should the department head become unable to perform in their position.

Can search committees conduct on-campus interviews?

Yes. Interviews can be conducted on campus by following CDC and South Dakota Department of Health recommended guidelines as implemented by SDSU.

Can I limit the number of people allowed in my department or office area at any given time? If so, can I ask members of the public to leave if they exceed such number?

F&S can provide assistance regarding physical location restrictions. In consultation with F&S, your department can establish how social distancing is respected in your department or office area. This may entail posting signs or marking the floor in places where social distancing can be maintained. Encourage use of electronic means for contact and communication, or the use of reservations for in-person meetings. Indicate what types of business must be addressed through in-person meetings and encourage all other business be conducted electronically. Business that can be addressed electronically should be encouraged by displaying this information on your department’s door and on the department’s public website, communicating it to existing customers electronically, and where a room may be getting too crowded, delivered verbally in a people-centric fashion.

Is there a protocol we should all be using if a member of the public presents symptoms in one of our buildings? Can services be refused? Can we require them to wear a cloth face covering? Can we ask them to leave and communicate with us remotely to provide the service they are requesting?

F&S can assist with posting signs that request those with symptoms to return later or through alternative means. F&S can also assist with signage or floor markings that direct individuals to maintain physical distancing. Employees can continue to request that meetings be conducted via Zoom or telephone when limited space makes physical distancing difficult. Consistent with CDC guidance, SDSU requires individuals wear a cloth face covering (see the SDBOR COVID-19 Face Covering Protocol) and participate in individual screening and stay home when sick. Where employees may be exposed in areas where physical distancing is difficult or impossible, sneeze guards or other means of protection may be utilized. Remember, it is unlawful to discriminate against an individual based on protected statuses, thus if you believe someone is sick, you can ask them to return once their symptoms are gone, but an individual cannot be refused service based on a protected status.

Are their special considerations for employees who work outside of the Brookings main campus?

Employees are encouraged to contact their on-site supervisors/directors for any special considerations.

What do I do if I am being mistreated because people suspect I am ill?

Individuals who believe they are being mistreated for any reason are encouraged to file a report with the Title IX/EO Office or contact the Title IX office.

How do I file a complaint or report concerns regarding COVID-19?

The Lighthouse reporting system allows for the reporting of COVID-19 related complaints.


Travel

Are there any guidelines I need to follow when traveling for my job?

Travel and Transportation Guidelines

Upon receiving University approval to travel, individuals should review current CDC guidance for additional information, particularly as it relates to travel considerations, return policies and preventive measures you should take to protect yourself and those around you. In addition to the CDC guidance the University also recommends following the JacksRBack Travel and Transportation Guidelines.

Will students and faculty be able to participate in study abroad opportunities?

Study abroad opportunities at SDSU remain suspended for the 2020-21 academic year due to the COVID-19 pandemic.

The Office of International Affairs will work with faculty to create opportunities for virtual study abroad programs.

This suspension is not inclusive of Summer 2021 at this time, but those opportunities will not be allowed until the circumstances around the COVID-19 pandemic change significantly.

Questions may be directed to the Office of International Affairs.


Preparing for a Safe Return

What is being done to ensure a safe return to the SDSU campus and Brookings community this fall?

A coalition of organizations and businesses, together with the city of Brookings, have formed the Brookings Resiliency Collaborative to assist the university with their plan for resuming on-campus operations in August.

SDSU’s JacksRBack task force has established several guiding principles and general guidelines and is developing detailed plans for a safe return for students, faculty and staff. A vital component of that process is coordinating efforts with the Brookings community to provide a safe environment for both residents and students.

Read more on the communitywide initiative underway to support SDSU’s return to campus.

Learn more about the Brookings Resiliency Collaborative.

How is the Student Health Clinic and Counseling Services implementing their COVID-19 guidelines? (Watch the video)
How is the Miller Wellness Center implementing its COVID-19 guidelines? (Watch the video)
Has the University adjusted the air flow/air handling systems in buildings on campus?
Yes. Facilities and Services has maintained a steady flow of outside air to certain buildings during the summer months. This has included increasing outside air flow by 10%; updating air handling systems; increased filter maintenance; monitoring of temperatures, humidity and air flow and adherence to updated recommendations from the American Society of Heating, Refrigeration and Air-Conditioning Engineers that includes running air handlers two hours before building occupancy and two hours after the building is vacated.

Billing Information for Students

Updated Aug. 5, 2020

We want to make faculty and staff aware of the following billing changes pertaining to students.

If you have any additional questions that aren't covered in the Q&A below, please feel free to direct them to studentbills@sdstate.edu.

How will COVID-19 impact how courses are charged for fall 2020?

Face-to-face Courses

  1. Face-to-face courses will be charged as normal with on-campus tuition based on residency, General Activity Fee and any applicable discipline fees.

Classroom Hybrid Courses

  1. If a Classroom Hybrid Course is planned to have part of the course take place in an on-campus setting, it will be charged as normal with on-campus tuition rates based on residency, General Activity Fee and any applicable discipline fees. If your course has moved online and has a lab required, the course will be considered a classroom hybrid course due to the lab taking place in-person.

Online Courses

  1. Online courses will be charged as normal with off-campus tuition rates. This excludes certain courses in the colleges of Nursing and Pharmacy and Allied Health Professions that are charged on-campus tuition and applicable fees even if online or at any other location.
If my course moves online before the semester, will my price be different?

Yes. If a course is moved online before the start of the semester, the off-campus rate will be charged as opposed to the on-campus rate structure, as described above.

Undergraduate Pricing Comparison Per Credit

 ResidentMN ReciprocityNon-Resident
Tuition$256.55$269.00$372.40
GAF$50.10$50.10$50.10
Discipline Fee   
State-Support Rate$306.65$319.19$422.50
    
Self-Support Rate$351.25$351.25$351.25
    
Break-Even Program Fee Price$44.60$32.15($71.25)
Will my course cost more or less if it is online?

It depends. It will vary by student and course, depending on residency and the discipline fee charged. The table below shows the analysis for an undergraduate course by residency. You can see that for a resident student an online course that is charged the off-campus rate, it will cost $44.60 more if there is no discipline fee. However, if the course has a $84.60 discipline fee, the online course would be $40 less per credit for a resident student.

If the price of my course increased because my course was moved from face-to-face to online, will the university help cover that increase for the fall semester 2020?

Yes! Once the final course schedule is updated, the Office of Finance and Administration will calculate if the student’s bill was increased due to SDSU moving a course online. If the bill increased, a scholarship/credit will be posted to the student’s bill after census date (Aug. 28, 2020) to cover the difference.

If the price decreases, the student will be charged the lesser amount.

What if my course was moved from face-to-face or hybrid to online after the start of the semester?

Face-to-face Courses

  1. Face-to-face courses that move online after the start of the semester are planned to be charged as normal with tuition based on residency, General Activity Fee and any applicable discipline fees.

Classroom Hybrid Courses

  1. Classroom Hybrid Courses that move online after the start of the semester are planned to be charged as normal with tuition based on residency, General Activity Fee and any applicable discipline fees.

These plans are subject to change based upon decisions made by the South Dakota Board of Regents.

How do I view my class schedule?
  1. The Registrar’s Office is currently working to update class schedules over the next few days. Please check your class schedule for updates.
  2. To view your fall class schedule, go to your MyState Dashboard and select the Registration Self Service portlet. Select the Registration Information link and then select Fall 2020 from the Term drop-down. Your schedule is available as both a list and a calendar view.
  3. Classes now meeting online will be identifiable when viewing your class schedule. If you have any questions, please contact your academic advisor for assistance.
If I am living on-campus, have my room rate and dining plan rate been adjusted due to the adjusted schedule?

Yes, room rates and dining rates have been adjusted. The new rates are on your current bill.

Where do I pay my bill?
  1. The most convenient way to pay your student account balance is through SDePay which can be accessed through your MyState account.
    1. Go to Dashboard, then Student Account Self Service to access SDePay.
    2. Pay through an online e-check with no payment fees
    3. Debit or credit card payments incur a 2.75% service fee.
  2. You can mail payments to:
    South Dakota State University
    Box 2201 SAD 136
    Brookings, SD 57007

    Be sure to include the student name and student ID to ensure payment is applied correctly.