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COVID-19 Updates: Stay Informed

Facilities and Services Guidelines for Office Practices

Facilities and Services is working with units and areas to assist with alignment of facilities on campus to reduce physical proximity of individuals, cleaning and supplies that align with CDC and SD DOH guidance as applied at SDSU. Please contact Facilities and Services for assistance and abide by those guidance principles. Most generally, physical distancing, recommended use of cloth face covering and limitations on groups of people should be followed.

Removal of non-disposable items that are reusable and not able to be disinfected is advised.

Private Offices

  • Have no more than one visitor chair. If meeting with multiple people, restrict number to as few as possible, with all visitors being from same family unit.
  • Create an office policy requiring meetings of three or more to be in small occupancy conference rooms, with mandatory face coverings.
  • Ensure that visitor chair is at least 6 feet from office chair. (If this is not possible, eliminate use of visitor chairs).
  • Arrange office furnishings so person at their desk is at least 6 feet from the entry to the office.
  • Consider leaving the office door propped open. If you need to have a private meeting, use a conference room or disinfect the door handle after closing the door.
  • Consider removing occasional tables, coat racks and items that may have a shared use.

Open Offices

  • Same as private offices.
  • Reposition furnishings so people are separated by a minimum of 6 feet or a physical barrier (i.e. office partition). If no physical barrier is present, abandon cubicles or schedule office use so social distancing protocols can be maintained.
  • Require use of face coverings at all times in open offices without barriers or partitions.
  • Regularly disinfect computer keyboards, light switches or shared equipment where shared.

Large offices with meeting tables (e.g. Department Chair offices)

  • Ideally, use same practices as for private offices.
  • If multiple-person meetings are truly necessary inside a large office, all people should wear cloth face coverings, chairs should be spaced widely apart and tables should be removed.
  • Disinfect door handle periodically after private meetings.

Break Rooms/Kitchenettes/Training rooms

  • Discontinue common use of break room appliances (refrigerators, stoves, microwaves, etc.). Remove ice trays, commonly shared condiments (salad dressings, catsup, mustard). Remove or discontinue use of shared kitchen utensils, plastic silverware, coffee makers, plastic cups, etc.
  • If coffee maker continues to be shared use, encourage disinfecting handles, containers, etc., after each use.
  • Require each person to disinfect the handles and/or controls of any appliance after each use.
  • Alter any seating in break rooms to separate seats by a minimum of 6 feet and also to keep seats away from common pathways.
  • Create queuing circles around appliances that remain in use to encourage social distancing.
  • Stagger break times and lunch times to allow people to still use break rooms.
  • Prop open doors while building is normally occupied.

Work rooms/Copier rooms

  • Prop open doors while building is normally occupied.
  • Create queuing circles, lines or markers (e.g. strategically positioned waste containers) around copiers, scanners, shredders, mail centers and frequently used and shared office equipment. It is quite probable that queuing lines may essentially restrict occupancy of copier room to one person at a time.
  • Consider in staff mail delivery or scanned and electronically delivered mail in lieu of staff coming to common mail center.
  • Frequently disinfect operating controls of commonly used equipment.

Conference Rooms

  • Enforce limits on the number of people who can gather in the room.
  • Disinfect door handle to conference room frequently.
  • Rearrange furniture, remove chairs or rope off chair use to encourage social distancing and discourage use of space by too many people.

Office Suite

  • If more than one entry is available, encourage a dedicated traffic path and have one entry point and one exit point for use by all staff and visitors.
  • Prop open entry door during business hours.

Reception Areas

  • Provide sneeze guard at receptionist’s desk to separate the person from the waiting area customers. More than one sneeze guard may be required depending on the number of manned stations that are required.
  • If the reception desk has more than one station, put barrier between people or reassign second person to unused space.
  • Rearrange furniture or remove chairs to encourage social distancing and discourage use of space by too many people.
  • Create queuing lines in front of reception desk.
  • Disinfect any horizontal surfaces or writing surfaces periodically.
  • Prop open door to office suite.
  • Employees in the reception area shall use face coverings at all times.
  • Provide face coverings for visitors and require use.
  • Maintain visitor log (for tracing efforts).
  • No congregating in waiting rooms.
  • At service counters, where possible, establish entry and exit pathways to discourage intersecting traffic.

Other Physical Considerations

  • Classrooms that are too small for use could easily become offices, study areas, private meeting spaces or additional small occupancy conference rooms.