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COVID-19 Response: Internal Update 3-17-2020

March 17, 2020

Campus Community –

Please see below some important information as it pertains to COVID-19 and its impact on campus operations.

Employee Timesheets Information

Due to the Gov. Noem’s executive order for state employees to work remotely the week of March 16 through March 20, administrative leave will be provided to leave-eligible employees.

Timesheets should be submitted for approval by Monday, March 23, at 10 a.m. Please complete and submit as soon as you are able to allow Payroll some additional processing time this month.

Timesheets can be accessed remotely through sdbor.edu.

For non-leave accruing employees. This includes part-time, temporary, student, GAA:

  • Report actual hours worked
  • Not eligible for administrative leave

GRA and GTA students will receive their regular stipend.

Overtime eligible, leave accruing. This includes hourly employees:

Applies whether you are designated essential or not and whether you are working on campus or remotely.

  • Report hours worked on campus or remotely plus;
  • Manually enter the number of administrative leave hours needed to complete your standard shift. For example, if you work from home for 3 hours on a day you would typically work 8 hours, you would report 3 hours worked plus 5 hours of administrative leave.
  • If you have approved sick or annual leave, report the approved leave instead of administrative leave. For example, if you work from home from 8 to noon and have 2 hours leave approved for an afternoon medical appointment, you would enter in 4 hours worked, 2 hours sick leave and 2 hours administrative leave.

Personnel unable to perform duties remotely

  • Manually enter administrative leave for the hours you would have been scheduled for the day.
  • If you have approved sick or annual leave, report the approved leave instead of administrative leave. For example, if you had 2 hours of approved leave for a medical appointment March 18, report 2 hours of sick leave and 6 hours of administrative leave.

Overtime Ineligible. This includes salary positions:

Applies whether you are designated essential or not and whether you are working on campus or remotely.

  • Manually enter 8 hours of administrative leave on those days where no hours were worked between March 16 and March 20.
  • If you have approved sick or annual leave, report the approved leave instead of administrative leave. For example, if you had already been approved to take vacation days March 19-20, you would report administrative leave March 16-18 and annual leave March 19-20

Additional information is available on the COVID-19 Response Page, including:

If you have questions on how to report hours worked or administrative leave, please contact Linda VanMaanen.

If you have a question on a PAR, please contact Annalisa Reed.

If you are having issues getting timesheets approved, please contact Brenda Ferguson


Student Advising

Advising services will be available through distance methods rather than face-to-face appointments until further notice.

Academic advisors will determine the method of distance delivery that is available. The options could include Zoom sessions, phone advising, email advising or other modes of communication. Information about navigating Zoom sessions is available online.

Students who prefer a specific type of communication for an advising appointment need to directly contact your academic advisor.


Facilities and Services Cleaning Update

Facilities and Services continues its process of cleaning and disinfecting public areas in campus buildings, hallways, entries, classrooms and conference rooms. The cleaning will continue through tomorrow with normal custodial services schedule to resume Wednesday night.

Currently, the buildings left on the list include the Hilton M. Briggs Library, Seed Tech buildings, Southeast Apartments, Wellness Center and the new Starbucks.


Accounts Payable Update

The Accounts Payable staff processed a check run Monday, March 16, and has planned to run another one Thursday, March 19. Finance staff can enter direct pay documents. If you have a critical payment that needs to be made or need assistance, please contact Janet Peterson.


Thank you for your continued attention to these important messages during such an unprecedented time. The university remains committed to its core values that include being people-centered. We consider the safety and well-being of our employees paramount as we continue to operate and service our community.

COVID-19 is a global concern and our primary focus is preventing its spread. Please note that SDSU’s nondiscrimination policies are in effect and that harassment and discrimination against anyone—either in person or virtually—will not be tolerated.

The Office of Title IX/EO remains open to address any allegations that arise. As always, complaints can be reported online or via email. Individuals can also call 605-688-4128.

For well-being purposes, meetings with Title IX/EO staff will likely be conducted via Zoom or telephone.

Sincerely,

COVID-19 Response Team