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COVID-19 Response: Internal Update 3-20-2020

March 20, 2020

SDSU Community –

Please see below some important information as it pertains to COVID-19 and its impact on campus operations.


Building Access Procedures (March 21-27)

All campus buildings will be locked this weekend following the normal schedule. Beginning Monday, March 23, buildings will remain locked for the entire week.

People needing building card access must request access through InsideState and the door access request form found in the lower right hand-corner. Download the form and once completed, email it to your dean or director, who then can indicate their approval by email.

Once received by the Card Services Office, and access has been granted, you will receive an email stating your access privileges have been added.

As an added safety and security measure, the Office of Safety and Security will require all essential employees who will be on campus next week to display their university identification. In order to facilitate, identification clips will be available through the Office of Safety and Security and distributed as needed. Please make sure your identification is visible at all times, while on campus.


Travel Reimbursements

Due to current travel restrictions, a set of travel reimbursement guidelines related to COVID-19 cancellations has been established and post on the COVID-19 Response webpage.


Research Update

All human subject research studies that involve direct, in-person, subject contact are to be halted until further notice. Any such studies currently underway must be paused unless researchers are able to shift to remote data collection (e.g., via Zoom).

Principal investigators wishing to modify existing studies must submit the Amendment of Human Subject Research Protocol form on InfoReady. The Institutional Research Board will not approve any studies that involve in-person interactions until the risks of spreading COVID-19 can be effectively controlled.

In the midst of this pandemic, our priority is protecting our researchers, subjects and communities.


Telecommunications

Departments needing to forward their office phones to an off campus number—and are not able to do so with the current programming—must prepare a list of those campus numbers and have the department head or dean submit that list to Delorus Limmer.

Please note there is a $9 programming fee to add this feature to each line. Keep in mind if you forward a phone to a nonlocal phone, every call that is forwarded from the campus line to a long distance line will assess a charge of $0.08 cents a minute, unless it is an international call and then it will vary pending on the country calling in.


VitalSource Etextbooks

VitalSource and most of its participating publishers are offering free access to SDSU students and faculty for up to seven titles.

For existing VitalSource First Day Access classes, students and faculty go to the Resources menu in any D2L course to access the VitalSource Bookshelf and search for content. For first-time users, they will need to go to the VitalSource Helps webpage to get started to search for content. Below are resources for students and faculty on borrowing ebooks for free:

VitalSource offers 24/7 support for students and faculty. For more information, please contact the SDSU Bookstore.


Accounts Payable Check/ACH Cycle:

The accounts payable check/ACH cycle will be run next week on Tuesday, March 24, and Thursday, March 26, only.

If you have an emergency, please contact Janet Peterson at 688-4728. Accounts payable staff are auditing the direct pay documents currently being entered by departments into Banner to allow payments to be made according to this schedule, rather than the normal daily routine. If your department needs assistance entering invoices, please reach out to Janet Peterson and we will find resources to assist you.


Thank you for your continued attention to these important messages during such an unprecedented time. The university remains committed to its core values that include being people-centered. We consider the safety and well-being of our employees paramount as we continue to operate and service our community.

COVID-19 is a global concern and our primary focus is preventing its spread. Please note that SDSU’s nondiscrimination policies are in effect and that harassment and discrimination against anyone—either in person or virtually—will not be tolerated.

The Office of Title IX/EO remains open to address any allegations that arise. As always, complaints can be reported online or via email. Individuals can also call 605-688-4128.

For well-being purposes, meetings with Title IX/EO staff will likely be conducted via Zoom or telephone.

Sincerely,

COVID-19 Response Team