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Curriculum Development and Review Frequently Asked Questions

Frequently Asked Questions

General FAQs

Where are the curriculum forms located?

Go to the SDBOR website https://www.sdbor.edu/ > Administrative Offices > Academic and Research Affairs > Academic Affairs Guidelines

How long will it take the modification/addition to be effective?

Minor modifications, deletions, and x9x course requests of undergraduate curriculum are reviewed and approved by the Vice Provost. All graduate curriculum requests will be approved by the Director of the Graduate School and Vice Provost. The process may take approximately two weeks until updated in the system. Effective dates are based on the request type. Some are enacted immediately; others follow semester or academic year. These types of changes require only internal (to SDSU) review and approval.

New Course Requests, Substantive Program Modifications, etc. must be reviewed by campus Academic Affairs Committee > Faculty Senate > Provost and Vice President for Academic Affairs > Academic Affairs Council System > SDBOR. The average processing time is four months. Effective dates are based on the type of request. These types of requests require both internal and external review and approval.

When do changes need to be submitted to be included on the Graduate Council or Academic Affairs Committee agenda?

Requests need to be received by the Academic Affairs office no later than three weeks prior to an upcoming meeting.

When do changes need to be submitted to be included in the next catalog?

Substantive curriculum modifications need to be submitted in time to process through Graduate Council, Academic Affairs Committee and Faculty Senate before the May AAC System meeting. Requests would be presented to the SDBOR in June. (Note: Meeting dates are subject to change.)

What forms should be submitted to the Office of Academic Affairs Curriculum Coordinator?

Following college level approvals, the College Dean or Associate Dean will email to the curriculum coordinator the approved SDBOR curriculum form(s) along with any required consultation form(s). Only electronics copies of the curriculum forms, from the Dean’s office (with typed signatures), will be accepted.

Do the curriculum forms need to be saved with specific names?

Save all courses requests with the prefix, number and title of the courses as the name of the document.

Save all program requests with the name of the program and degree.

Examples: 

  • DANC 240 Multicultural Dance Activities
  • Consumer Affairs (BS) – Consumer Sciences Management Specialization

Course FAQs

When should minor course modifications be submitted?

Minor Course Modifications can be submitted any time. However, depending on the time during the current term, the change may need to be held until the following term if students are registering for courses.

Example:

  • Are credits affected? Will the name or number of the course change?
How do I know which course numbers are available?

The Banner Course Inventory Report. Contact the Curriculum and Catalog Coordinator for further assistance. The course number assigned needs to be unique and not currently used within the course database at any SDBOR institution.

How do I know which universities offer the same course?

The Banner Course Inventory Report includes details on the course location and other SDBOR universities authorized to offer the course.

Access academic catalogs for BHSU, DSU, NSU, SDSM&T, and USD:

If a course is “Unique” in the course database but not “Unique” to SDSU does that mean we cannot add it to our curriculum?

A “Unique” course to another university can be added to courses offered at SDSU by completing the Authority to Offer an Existing Common Course form. This form is used for both “Common” and “Unique” courses.

How do I find and select an instructional method?

Go to the SDBOR website https://www.sdbor.edu/ > Administrative Offices > Academic and Research Affairs > Academic Affairs Guidelines > 5. Course Instruction and Delivery > 5.4 Instructional Methods Table and Definitions

The purpose of the table is to provide the basis for a systematic, qualitative identification and labeling of all courses taught at public higher education institutions in South Dakota. It is essential that the elements of this listing be both mutually exclusive and exhaustive. Except in the case of composite courses, each course shall have one and only one instructional method in the electronic catalog. In instances of linked courses, both instructional methods should be indicated.

How do I update the instructional method for a course?

Submit a Revised Course Request – Common or Unique.

What are the delivery method codes?

Each course section is assigned delivery method code that indicates the primary method by which instruction is delivered to the student. Separate course sections must be created if a course has one group of students receiving instruction primarily through one type of delivery method and another group of students receiving instruction through another type of delivery method.  For example, one section for students primarily receiving instruction face-to-face and another section for students primarily receiving instruction over the Internet.

How do I update the delivery method code on a course section?

Submit an email request to the Curriculum and Catalog Coordinator with the course details and delivery methods. Reference the Delivery Method Code Guidelines for the correct codes.

How does a department/school request a new course prefix?

Submit a New Prefix Request form. Any curricular change proposals that involve the creation of a new prefix for courses that represent a discipline/program unique to a single institution should address the issues driving the proposal. Requests for a new prefix must include a minimum of six (6) courses attached to the prefix request. Courses using x9x numbering are excluded from this requirement. Those prefixes that drop below the required six course threshold shall be eliminated or merged with existing prefixes at the institution. Consult the Approved Course Prefix List in Academic Affairs Guidelines for information about existing courses and prefixes.

How do we schedule the new course that was approved?

Contact the Registrar’s office to create or modify any course sections.

Program FAQs

How do I find out what programs are being developed in the Regental system?

The SDBOR staff maintains an interactive table that summarizes the current status of all known program proposals currently in some stage of formal development in the South Dakota university system. The SDBOR Proposed Program Tracker includes current Intent to Plan, New Program, New Site, New Certificate, New Minor, and New Specialization proposals and their status within the approval process.

Using a variety of available parameters, the list can easily be filtered to show recent progress, show new listings, stage in the review process, notes, and so on. Data is updated by SDBOR staff on a regular basis. It is recommended to utilize Chrome, Firefox, or Safari to view the site.

Programs listed as “new” are those appearing on the list for the first time at a system Academic Affairs Council (AAC) meeting (program proposals should appear on this list at least one AAC meeting prior to their appearance on an AAC agenda).

The University must submit a request to the SDBOR staff to include any potential programs to the program tracking dashboard. This request shall include a brief justification for the program, preliminary alignment to institutional mission, and any evidence that the program does not duplicate existing programming within the Regental system (or that the duplication is justified). The SDBOR Executive Director grants formal approval to move forward with the proposed request and for posting on the AAC program tracking dashboard. The Dean or Associate Dean of the College should submit the request to the Office of Academic Affairs.

What should the “Effective Date” be on a program modification form?

Program modifications will go into effect for the following academic year. Example: 2021-2022 Academic Year

When do I fill out a minor program modification vs. a substantive program modification form?

If courses are being changed in a program and these changes will not affect the credit distribution in the primary areas of a program (i.e. System General Education Requirements, College Requirements, Major Requirements, Supporting Coursework or Electives) the request is submitted on a Minor Program Modification form. When the proposed changes in program courses result in changes to credit distribution, then submit the request on the Substantive Program Modification form.

Example:

The program requirements for SGR #4 required the students to complete HIST 111. The program wants to change the request to allow students to select any course from the SGR #4 list. This type of modification could be completed on a Minor Program Modification form.

How do I request a new major, minor, certificate, or specialization?

New program requests will require two steps in the approval process:

  1. Request to add the program to the SDBOR's Summary of Pending and In-Progress Requests. The SDBOR staff maintains an interactive table that summarizes the current status of all known program proposals currently in some stage of formal development in the South Dakota university system. The SDBOR Proposed Program Tracker/Summary of Pending and In-Progress Requests includes current Intent to Plan, New Program, New Site, New Certificate, and New Specialization proposals and their status within the approval process. The University must submit a request to the SDBOR staff to include any potential programs to the program tracking dashboard. The Dean or Associate Dean of the College should submit the request to the Office of Academic Affairs. The email should include:
    1. Justification for the program. For example:
      1. What is the general nature/purpose of the program?
      2. What is the need for the program?
      3. What is the expected workforce demand for graduates (nationally and SD)?
      4. What are the proposed program benefit for students?
      5. Other important details – for example: it will be offered online or at CCSF; stackable program into X; replaces a different program at SDSU; if the request is for a minor which majors would complete it; etc…
    2. How does the proposed program align to the SDSU mission and strategic plan?
    3. Are similar programs offered in the regental system? If yes, where and why is the duplication necessary? How would our program be different? Are there similar programs in the region?
  2. Route the required SDBOR curriculum request form and SDSU Curriculum Consultation form for campus and system level approvals. The SDBOR Executive Director grants formal approval to move forward with the proposed request and for posting on the Academic Affairs Council program tracking dashboard. Program proposals should appear on the pending programs list at least one system Academic Affairs Council meeting prior to their appearance on a system level agenda.