In an effort to provide complete information, transcripts will be held for final grades three weeks before the end of the term and mailed three weeks after the end of the term. If you need a transcript processed during this 6 week period please contact:Registrar’s Office
Enrollment Services Center, Box 511A
Brookings, SD 57006
- What is a transcript?
A transcript is a copy of the permanent academic (educational) record at an institution of higher education. It becomes an official transcript when the seal of the institution is affixed and the signature of an authorized person is appended.
- How do I order a transcript?
A transcript is a copy of the permanent academic (educational) record at an institution of higher education. It becomes an official transcript when the seal of the institution is affixed and the signature of an authorized person is appended. (Emailed requests and payments cannot be honored due to PCI Data Security Standards). A letter or the transcript request form must be completed and signed requesting the transcript(s) and indicating where they should be sent. (Include sufficient identification information - full legal name, student identification number, date of birth, other names used, dates of attendance, etc.) No order will be processed if a student has a financial hold on their academic record. Your picture ID must be presented when picking up your transcript.
- How long does it take to process?
Transcripts require 2–3 working days for processing from the date we receive the request. (At peak times in the semester, such as the first two weeks of the semester, early registration, and grading more processing time will be required.) If you designate someone else to pick up your transcript, that person must have written, signed authorization from you and must present their picture ID. Please allow sufficient time to meet your deadlines. Current and former students since 2007 can check the status of their transcripts on Web Advisor for non-electronic orders.
- How much do they cost?
Transcripts are $9.00 each. South Dakota State University does not release transcripts until payment is received. Transcripts fees may be paid with cash, check, money order, VISA, MASTERCARD or DISCOVER. Checks and money orders should be made out to SDSU. NOTE: Any financial hold must be paid before a transcript will be released.
- Can I wait until my grades/degree are on my transcript?
Yes. If your request is marked hold for grades and/or degree, the request will be held until the current semester's grades and/or degrees have been awarded. Please allow sufficient checking and recording time by the Registrar's Office to finalize your records.
- Can I fax my written, signed request?
Fax requests for transcripts will only be accepted if you include your VISA/MASTERCARD/DISCOVER number and expiration date for billing. The fax letter must be signed requesting the transcript(s) and indicating where they should be sent. (Include sufficient identification information: full legal name, student identification number, date of birth, other names used, dates of attendance, phone number etc.) The fax number to send your request to is 605-688-6384. Fax requests are viewed the same as mail, therefore, processing time is the same as that days mail.
- Will South Dakota State University fax my transcript?
South Dakota State will fax an official transcript after receiving written permission and payment from the student, however once the transcript is faxed it basically becomes unofficial. An additional official transcript will be sent by mail only if requested and paid for. Normal processing time applies.
- Are my transcripts sealed in a separate envelope?
No, unless specifically requested. Transcripts (both undergraduate and graduate) issued or sent to students will be identified "Issued to Student". A transcript "Issued to Student" is adequate for your personal use but usually will not be accepted by a second party as being official. Sometimes an application form you are completing gives specific instructions for transcript transmittal. Please supply us with a copy of these instructions at the time you order the transcript and we will assist you in meeting the requirements.